[ref. g12373816] Dundee - Branch Secretary

We are excited to announce a new opportunity for an experienced Secretarial Administrator to join our proactive administration team in Dundee. This is a fantastic role for someone who enjoys working in a professional office environment and thrives in a role where ownership, attention to detail, organisation, and communication are key.

Main Responsibilities:

• Provide PA support to assigned partners, including managing diaries, scheduling appointments, preparing weekly reports, and handling any ad hoc tasks as needed.
• Deliver administrative support to assigned departments, including file management, updating the client database, scanning, photocopying, and assisting with ad hoc projects.
• Provide accurate and efficient typing services for all departments, including correspondence, reports, tenders, letters, and accounts.
• Attend meetings to take minutes and produce accurate records of the discussions.
• Format complex tenders and other documents to ensure consistency and standardisation across all administrative materials.
• Perform any other reasonable duties as required, including covering reception and facilities such as reception and switchboard, setting up meeting rooms, and stocking the kitchen.

Our Ideal Candidates Will Be:

• Educated to Higher Level (or equivalent) with a strong pass in English.
• Experienced in administrative or secretarial roles within a professional setting, ideally in accountancy, legal, property, or insurance sectors.
• Demonstrate excellent organisational skills and a keen eye for detail.
• Possess strong IT skills and be comfortable using various office software.
• Able to work autonomously, take ownership, and ensure tasks are driven to completion.
• Enthusiastic, proactive, with a ‘can-do’ attitude.
• Used to working with digital and document management software.

We’ve even established our own Training Academy to support our staff in reaching their personal and professional goals.

• A competitive salary
• 31 days holiday per year & Holiday buy/sell scheme
• Volunteering Day
• Generous pension contribution and life insurance scheme
• Continuous training and support via our Training Academy
• Birthday gift and Perkbox – discounts on supermarket, travel, retail, leisure and much more
• Professional Subscriptions
• Team and office-wide social activities