Speciality Co-ordinator - Winchester
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
Job overview
This role is only open to applicants that currently work within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS).
The post holder will provide support to the rota manager as well as to the medical personnel within the anaesthetic department.
You will have responsibility for the day to day management of the rota for the Anaesthetic department using the Trust’s electronic rostering software – CLWRota.
Main duties of the job- To work with the rota manager to ensure that theatre sessions and on call sessions are covered with appropriate anaesthetic resources and set up the weekly theatre rota, escalating issues as required.
- To have responsibility for the day to day management of the rotas.
- Ensuring safe staffing levels are maintained and gaps are filled appropriately.
- You will be responsible to actively deal with rota, personnel and other queries and troubleshoot problems that may arise.
- Responsible to ensure all changes to the rota are conveyed to the relevant staff member in a timely and efficient manner.
- Receive all annual leave and study leave requests for all doctors, and process these according to policy, ensuring adequate cover is available and liaising with the doctors where necessary
- Communicate vacant shift information to bank workers and internal staff to seek to fill these shifts via Locum’s Nest.
- To be the point of contact for communication between staff for any information that needs to be disseminated to a wider group.
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital.Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action or [email protected].
Detailed job description and main responsibilities
This job description is designed to assist post holders with understanding what is expected of them in their role. Hampshire hospitals NHS Foundation Trust may ask them to undertake other duties, as required, which are not necessarily specified on the job description, but which are commensurate with the grade of the post.
Person specification
Training & Qualifications
Essential criteria- Good standard of general education including English and Maths GCSE level 4 (Grade C) and above or equivalent qualification.
- A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity
- ECDL or equivalent IT experience
- Evidence of continuing personal and professional development
Experience & Knowledge
Essential criteria- Experience of operating a computer system
- Experience of working procedures and practices gained in medical education, HR or operational administration.
- Previous problem-solving experience
- Experience in managing rotas
- Managing own workload
- Experience of working in a busy NHS environment
- Knowledge of CLW rota or Medirota
- Familiarity of HHFT policies and procedures
Skills & Ability
Essential criteria- Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
- Knowledge of general office working procedures
- Ability to investigate and solve problems and queries where able
- Awareness of raising issues with a manager
- Ability to plan and organise own workload effectively to meet deadlines
- Excellent prioritisation and organisation skills
- Excellent communication skills both verbal and written
- Ability to work alone and as part of a team
Our commitment to you:
We are committed to equality and diversity in both the provision of our services and how we recruit and manage our staff. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
The paperwork:
- HHFT is committed to putting the safety and care of our patients first – as well as helping us to protect you and your colleagues. Therefore, we would recommend that you are vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our services.
- Shortlisted candidates will be contacted at least 5 working days before the scheduled interview date. Applications will be submitted directly into our preferred third party recruitment system (Trac). All subsequent information regarding your application will be generated from apps.trac.jobs via email - please ensure to check your junk/spam folders.
- All new staff will be subject to a probationary period covering their first six months in post.
- In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
- This vacancy may close before the current listed closing date. If you intend to apply you are advised not to delay submitting your completed application.