Specialty Co Ordinator Specialist Surgery, Maxilliofacial
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in.We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for a Full time ( 37.5hr) Speciality Coordinator to join Specialist Surgery, MFU team at St Richards Hospital
To manage a full and comprehensive administrative service for the consultants and medical staff. To act as the point of contact, for service users. To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.Coordinate and allocate work within the administration team to ensure the effective operation of the administration function
Main duties of the job
To manage a full and comprehensive administrative service for the consultants and medical staff.
To act as the point of contact, for service users. To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.
Coordinate and allocate work within the administration team to ensure the effective operation of the administration function. The post holder will be enthusiastic and proactive and will be part of a team committed to providing a high level of secretarial support to the busy Maxillofacial team.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in.We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
To manage a full and comprehensive administrative service for the consultants and medical staff. To act as the point of contact, for service users. To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.Coordinate and allocate work within the administration team to ensure the effective operation of the administration function.
Person specification
Qualifications
Essential criteria- GCSE (A-C) Maths and English (or equivalent)
- Microsoft Word and Excel
- Medical Secretarial qualification RSA Stage III typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
Knowledge, Skills and Experience
Essential criteria- Knowledge of Medical Terminology Significant experience as a Coordinator Excellent knowledge of a full range of administrative/secretarial procedures and systems
- Previous NHS work experience in an acute or primary care setting Medical Terminology Certificate
- Ability to use own judgement/initiative. Ability to problem solve and adapt to changing situationsAbility to develop and maintain a supportive relationship within the team. Flexibility and adaptability to changing situations Excellent communication skills (verbal and written) Ability to deal with challenging situations with empathy, tact and diplomacy Day to day supervision of staff
- Manage resources/workload as required Coordinating and working as part of a cohesive team. Positive contribution to change to enhance the patient pathway experience and outcome. Ability to work independently, flexibly and perform effectively under pressure. Articulate, self-starter with the ability to work autonomously. Ability to recognise training needs autonomously. Ability to recognise training needs
- Appraisal Training and experience
Planning / Organisational
Essential criteria- Plan and organise complex activities/programmes/rotas Self-motivated and ability. Able to work in a pressurised environment to work without supervision Ability to work to tight deadlines and meet conflicting demands.
- Advanced keyboard skills Ability to concentrate when work pattern is unpredictable and where there are frequent interruptions Understand the appropriate escalation of problems/concerns to line manager or medical staff
- Develop and implement policies and propose changes to practices, procedures for own area. Implement secretarial and administrative policies/standard operating procedures for own area and ensure compliance within the team.
- Compliance and understanding the Trust policy for Information Governance Proficiency with the Trust’s healthcare systems/databases Ability to transcribe formal minutes. Ability to set up and accurately maintain computerised and manual filing/documentation systems. Demonstrable and proven IT skills. Experience of Word/Excel/PowerPoint
- Knowledge of software systems PAS knowledge and experience Bighand/Audio typing experience Validation Knowledge and Experience
Equality, Diversity and Inclusion
Essential criteria- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues.
- Develop and implement policies and propose changes to practices, procedures for own area. Implement secretarial and administrative policies/standard operating procedures for own area and ensure compliance within the team.
Important information for applicants
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
Closing adverts early: Please apply as early as you're able for this role. In the event of exceptional interest we may close adverts earlier than specified.
UHSussex reserves the right to close the role early if we receive a high volume of applications
Further Information
For help with the application process for Nursing vacancies, please email [email protected].
For help with the application process for Non-Nursing vacancies, please email [email protected].