People & Office Manager

About the role:

It is uniquely structured to have a good balance of administration and co-ordination functions, along with people orientated functions – the best of both worlds.

Reporting to the COO, this is a stand-alone role which aims to provide support to all aspects of working at Climate Action, including Recruitment, HR support & administration, facilities management, internal events co-ordination, travel arrangements, communications, company administration and just generally being the glue that keeps us all together!

We are seeking an individual with at least 8 years of professional experience with minimum of 5 years in recruitment, HR and office management roles, with experience in a managerial capacity.

Main duties and responsibilities include but not limited to:

Recruitment:

• Ownership of all new vacancies, from creating job specs right through to placement.
• Extensive experience in all aspects of recruitment, including sourcing, interviewing, and onboarding candidates.
• Expertise in designing and executing recruitment strategies, managing the full recruitment cycle, and utilizing various recruitment platforms and tools., from creating job specs right through to placement

Office Management:

• Identify and implement ways to enhance smooth running of business acting as a liaison between the business and property management company regarding lease renewal, insurance policies, equipment maintenance or queries with supplies, invoices and billing.
• Maintain office supplies, IT and telecoms equipment; ordering as needed within agreed budget.
• Team Building and Wellbeing:
• Support the delivery, communications and roll-out of team building and wellbeing initiatives and company benefits / policies (flexi-time, private healthcare, coaching and mentoring)
• Work closely with management team to drive and champion change
• Organise quarterly offsite team building events and Christmas party
• Work closely with management and employees to improve work relationships, build morale, increase productivity and retention

HR:

• Demonstrated experience working within the UK HR framework, with a solid understanding of UK employment laws, regulations, and best practices.
• Administrative support for the onboarding & off-boarding of staff
• Support line management in the Induction and Probation periods of new employees
• Day-to-day HR support to the business on performance management, employee relations, salary/bonus planning, and employee engagement.
• Manage the HR Database and employee folders
• Completion of all HR administration
• Manage the outsourced payroll & pension scheme administration
• Consulting with external advisors where necessary to ensure that policies comply with all relevant law and regulations.

Requirements

The successful applicant will have the following qualities:

• We are seeking an individual with at least 8 years of professional experience with minimum of 5 years in recruitment, HR and office management roles, with experience in a managerial capacity.
• Strong skills in managing employee relations, fostering a positive workplace culture, and implementing effective HR practices.
• Experience in implementing company culture initiatives
• Solid understanding of HR policies and procedures

Cultural Fit:

• Ability to thrive in a dynamic and fast-paced environment while managing changing priorities
• An interest in Climate Change, sustainability or in working in a for purpose, mission led company.
• Experience in securing B Corp certification is advantageous.

Benefits

What we offer:

• 23 days annual leave plus bank holidays
• 10 additional flexible remote working dates after probation
• Hybrid working arrangement between our WeWork offices in Victoria and remote with three days working in our office weekly
• Generous and achievable bonus scheme
• Ethical pension plan with the Peoples Pension
• WeWork wellbeing benefits such as yoga sessions and meditation
• Barista, community bar, table tennis, showers, and ability to bring your pet to work
• Benenden Health Scheme
• Opportunity to work with globally recognised sustainability and climate leaders
• Join a rapidly growing, mission-led company, making a positive impact on our planet