Office Assistant

Job Summary :

If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.

Responsibilities :

• Serves as the front of house, first point of contact for our clients, vendors, and staff, working from the office reception desk, answer main office phone and transfer calls, distribute accurate messages, coordinate incoming and outgoing courier and mail services. While this person will be in our reception area, this role is a well-rounded full office assistant, supporting the Facilities team to provide a great experience and workplace for all associates.
• Assist in the coordination and organisation of meetings, events, and appointments.
• Inventory, monitor and maintain office, breakroom, and other supplies
• Use internal facilities management software to manage planned and reactive maintenance tasks, keeps data current and accurate within tickets and overall database.
• Under direction of the Finance function, may support local invoice flow; responsible for receiving and managing all the coming invoices using internal finance/invoice management systems.
• Interacts with landlord and building management contacts to coordinate administration of building property and parking. Works with Facilities Management on desk and office assignments.
• Submit invoices and expense reports within allocated budget, escalating approval when necessary.
• Work with HR and IT to welcome and onboard new starters to the Stirling office
• Develop and maintain strong relationships with service vendors to ensure efficient maintenance of building and grounds, value for money and consistently high standards.
• Under supervision, responsible for coordination of all health and safety procedures for a local office.
• Under direction of IT function coordinate management of office telephony needs, including mobile phones and printing services.
• Work closely with the Regional Facilities Manager to provide reporting and information for country budget planning for facilities-related costs.
• Assist the Regional Facilities Manager in property projects such as relocation, lease renewal and internal office moves and fit outs.

Qualifications :

• High school diploma or equivalent
• Good experience in office administrative services/office management;
• Basic knowledge of office management, Health and Safety, Risk Assessments and emergency procedures required;
• Knowledge of MS Word, Excel, and PowerPoint;
• Strong communication skills (both written and verbal);
• Excellent organizational and prioritization skills with a high attention to detail.

Travel: None

Medpace Overview :

We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.

Why Medpace? :

When you join Medpace, you become part of a team dedicated to supporting the development of ground-breaking drugs and devices. Our employees provide hope for those living with debilitating diseases. We invite you to be a part of something that is impacting millions of people around the globe while enjoying a competitive total compensation and benefits package and internal growth opportunities.

Awards:

• Medpace historically named a Top Cincinnati Workplace by the Cincinnati Enquirer
• Recognized by Forbes as one of America's Best Mid-size Companies in 2024
• Medpace ranks amongst top CROs for site ratings across all 10 important attributes including CRA training, preparation & organization, accessibility of staff, open communication, and ensuring timely drug availability
• Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

What to Expect Next:

A member of our recruitment team will review your qualifications and, if interested, you will be contacted for an interview.

• WARNING: Please beware of phishing scams that offer opportunities with Medpace in exchange for sending money. These scammers pose as legitimate employees from actual companies. Please be advised that a Medpace employee will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for a role with our company. All of our careers require that you first complete an online application and go through some sort of interview process.