PA to Senior Manager Team (Internal Only)
Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
Job overview
**This position is open to staff working at the Trust in the ‘ECT Family’ this includes current East Cheshire NHS Trust employees, both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.**
We are looking for an enthusiastic, proactive and motivated person to join us in delivering a first class, innovative service to support the Senior Management Team.
We would like you to be highly proactive and able to use your own initiative and judgement to help manage the workload in addition to be customer focused. The post holder will need to be able to work in a fast paced environment and the role requires you to have great communication skills and be familiar with the Microsoft Office suite.You will be able to react calmly when dealing with multiple tasks that need to be delivered to tight timeframes.
In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.
Hours per week: 22.50
Main duties of the job
Provide a comprehensive confidential PA support service to the Senior Management Team covering diary management, appointments, meetings, events and conferences, dealing with queries and projects and setting up and maintaining databases.
Transcription and composing of letters – letters are often of a confidential, sensitive or contentious nature.
Have line management responsibility as required for designated secretarial staff, including undertaking of trust appraisals, sickness and absence procedures etc.
Approve leave for designated secretarial staff ensuring that the needs of the service are covered and the wider implications for the directorate are taken in to consideration.
Provide accurate minutes of Directorate, Management and Service meetings.
Handling incoming/outgoing mail, distributing all routine correspondence. The post holder is also responsible for flagging up any urgent post/emails, taking any necessary action in the absence of the Senior Management Team.
Diary Management – use of electronic diary, ensuring diaries are free from clashes, ensuring regular meetings are planned well in advance and all papers available in a timely manner to facilitate meetings.
Working for our organisation
It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us.Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated.We will be checking the vaccination status of all new starters as part of ongoing monitoring.
Detailed job description and main responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person specification
Qualifications
Essential criteria- Good general education including English to “O” level/ CSE/ GCSE
- RSA II/III or equivalent
- NVQ 2/3 in administration
Experience
Essential criteria- Experience of good level of minute taking and servicing meetings
- Previous NHS experience
- Experience of working in a large and complex organisation
- Ideal candidates would have 2 years previous PA experience, but exceptional candidates with less experience will be considered
Skills
Essential criteria- Knowledge of Microsoft Office packages and NHS Mail/Outlook
- Excellent computer skills
- Excellent organisational skills with experience of developing systems
- Ability to work on own initiative and prioritise effectively
- Excellent communication skills both written and oral
- Ability to manage large volumes of work with very fast turnaround
- Ability to work in a demanding, pressured environment
- Demonstrate composure and positive attitude under pressure
Please read the guidance for applicants and completing the application form documents prior to completing your application form (documents are located below).
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).In order to facilitate applications from all members of the community the Trust is able to offer services including Braille Applications and Interpreting Services.
The Trust may close any advertised post before the stated closing date. We recommend that you apply as soon as possible.
If you have not heard from us within 3 weeks of the advert closing date, regretfully you should assume that your application has been unsuccessful.