Senior Medical and MDT Secretary - Cellular Pathology
Job overview
PREVIOUS APPLICANTS NEED NOT RE-APPLY
This role is key in providing secretarial and administrative support to our 8 Consultant Histopathologists and Senior Laboratory staff.
The department reports surgical histology cases, cytology samples, supports 33 clinicopathological meetings per month, providing a cellular pathology service to hospital clinicians and GPs in BaNES, Wiltshire and Somerset.
This role can be challenging whilst at the same time being very interesting and rewarding. We are a very close knit team who are extremely supportive of each other, understand the pressures that each of us face and work together to provide the best possible experience for our patients and staff.This role would be perfect for a medical secretary looking for career progression and who is keen to learn whilst being fully supported through our in-house training programme.
We are looking for somebody who has great organisational skills and who has the ability to communicate effectively. You will need possess accurate audio-typing skills and preferably have a knowledge of medical terminology. Somebody who has great IT skills, the ability to pick up new applications with ease and who has the desire to learn and understand the different systems used within Pathology.Somebody who has demonstrable experience of being able to meet tight and varying deadlines, and finally somebody who is passionate about working in the NHS and who really wants to make a difference with the service we provide.
Main duties of the job
Working as part of a team of medical secretaries and administrative staff, the responsibilities of our Senior Medical and MDT Secretary role are varied and would include:
- audio-typing of histopathology and cytopathology reports using the Winscribe digital dictation system and the pathology computer system (Ultra)
- responsible with four other secretaries for the preparation of case lists for 33 multi-disciplinary team meetings each month. These include MDT meetings where the patients are directly identified and a case list is compiled by the department.
- support with the coordination and managing of histopathology cases for Multidisciplinary Team Meetings (MDT) to ensure that patients are actively managed through their journey by ensuring that they are listed and roll-over cases are actioned.
- other administrative duties that contribute to the delivery of a full histopathology service including answering telephone and email queries
- typing external supplementary reports
- secretarial support for eight Consultant Histopathologists, one Specialist Registrar, the Laboratory Manager and Senior Laboratory Staff.
We would recommend that you visit the department before deciding whether to apply. To arrange a tour of the department or to request further information, please contact Nichole Lycett, Cytology Manager, on extension 4723 or email [email protected].
Working for our organisation
At the RUH we’re proud to put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone’s contribution in supporting the exceptional, person-centered care we pride ourselves on.
We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks – celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.
A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.
We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We’ve even got a pool!
We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we’re providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.
Detailed job description and main responsibilities
Please find attached to the vacancy a detailed person specification and job description for further information about this role.
Person specification
Qualifications
Essential criteria- GCSE Grade C English Language and Mathematics or equivalent
- NVQ Level 3
- Word-processing/Typing-RSA Level II or equivalent in typing and audiotyping or equivalent secretarial qualification
Experience
Essential criteria- Previous secretarial experience within an acute health care setting as a medical secretary or equivalent.
- Recent experience of working within an office environment
- Previous experience of Histopathology
- Previous experience of training staff on computer packages
Knowledge
Essential criteria- Excellent knowledge of computerised databases and Microscoft Office
- Experience of inputting accurate and timely data into computer systems
- Detailed knowledge of medical terminology
- Clear knowledge and understanding of the function of multidisciplinary team working practices to help teams work collaboratively
- Understanding of histopathology terminology
Skills
Essential criteria- Excellent audiotyping and touch typing skills and with a high speed of typing and a high standard of accuracy.
- Excellent communication skills both verbal and written
- Excellent organisational skills to co-ordinate weekly meetings and manage data collection through crystal reports
- Ability to work under pressure and meet tight weekly deadlines
- Knowledge of hospital patient administration systems and pathology databases
Emotional Effort
Essential criteria- Able to work across a range of health professionals and teams at all levels requiring the ability to respond to a variety of behaviours and a strong level of self -awareness