Medical Secretary
Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
A fantastic opportunity has arisen for a Medical Secretary to work within Specialised Cancer Services. Please note this is a fixed term 12 month contract, internal secondments will be considered.
The main duty of the post will be to provide a high quality and efficient secretarial service to consultant oncologists. This will include clinic management, overseeing clinic preparation and typing of dictations, whilst demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust’s PROUD values.
Main duties of the job
A comprehensive secretarial service to the Consultants and the medical teams.
Provide information to whole range of professions involved in cancer care.
To be a link and point of contact for both patients and their representatives.
Quality and up to date patient case notes which are available.
To provide general cover within the medical secretariat as required.
Please note: The successful candidate will be heavily involved in the delivery of monthly MDT's alongside secretarial duties.
This vacancy is advertised on a fixed term contract basis for the maximum period of twelve months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder.The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.
Please also note any secondment must first be agreed with your current line manager.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it’s staff together with the provision of an excellent health and well-being support service.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria- Educated to GCSE level Including English and Mathematics at grades 4/C or above or equivalent qualifications or experience.
- NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience
- Knowledge or qualification in medical terminology.
- Educated to A Level standard or equivalent qualifications or experience.
Further Training
Essential criteria- Clear understanding of patient confidentiality
- Awareness of medical records issues e.g. Data Protection.
Experience
Essential criteria- Experience in an administrative/clerical role within the NHS
- Experience of dealing with patients or members of the public over the telephone
- Audio typing experience
- Experience of working with patient pathways and the 18 week referral to treatment target
- Experience of managing a waiting list
- Experience of STH Trust data systems
Special Skills/Aptitudes
Essential criteria- Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
- Excellent communication and organisational skills
- Assertive and able to work productively with members of staff at all levels
- Accuracy of spelling and grammar
- Methodical approach to work
- Accurate when dealing with data
Other Factors
Essential criteria- Ability to work efficiently on own initiative and as part of a team.
- Ability to work calmly under pressure.
- Evidence of working to tight deadlines.
- Being proactive in day-to-day tasks.
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
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