Apprentice Resourcing Support Assistant
Apprenticeship Eligibility Criteria
Should this vacancy be recruited as an apprenticeship, the following criteria will apply:
UK nationals or other persons with a right of abode have an eligible residency status if they have been ordinarily resident in the UK or the British Overseas Territories, or the Crown Dependencies (Channel Islands and Isle of Man) for at least the previous 3 years on the first day of the apprenticeship.
To find out why you should apply for a role at Wirral University Teaching Hospital, please view our video and listen to what our staff say working at WUTH is really like: https://youtu.be/Z5oMaNXprn8
Job overview
Wirral University Teaching Hospital recognise the importance of having a fundamental HR & OD function and have recently substantially invested into the Directorate. We have exciting opportunities within our Resourcing Team (Medical Resourcing) and look forward to hearing from potential candidates.
There is an exciting opportunity to join the Resourcing Team (Medical) as a Temporary Staffing Assistant. This is a full-time role and will support the management of a variety of systems, processes, and reporting, prevalent within the Rostering Team.
This is a very busy team, and this role will assist in the development and delivery of safe staffing levels for Medical Staff within Wirral University Teaching Hospital.
This vacancy is being advertised as an apprenticeship and as such the salary for the role if reflective of this. Those who currently hold and can evidence the essential qualifications need not apply. Your application will not be shortlisted if you hold the essential qualification(s).
Although English and Maths at level 2 is not required for the role, it is a requirement to complete the apprenticeship and need to be in place by the end of the apprenticeship. If you do not hold or cannot evidence English and Maths at level 2 then support will be provided for the successful applicant(s) as part of the Trust’s apprenticeship offer.
- The apprenticeship: Business Administrator - Business administrator / Institute for Apprenticeships and Technical Education
Main duties of the job
This is a key role providing resourcing support into the temporary medical and dental workforce, and permanent consultant body with regards to recording of annual leave and study leave in accordance with policies and procedures.
The post holder will contribute to the administration and governance processes around resourcing, producing regular reports and analysis of the data to support operational resource management, business planning and the corporate requirements of the Trust.
The post holder will be expected to act under the direction of the Rostering Facilitator, as well as on their own initiative, and manage and prioritise their workload in order to achieve expected results within agreed time frames.
Working for our organisation
All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as “competent and caring staff” by our patients.
Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.
We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral’s only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.
We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.
The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.
Detailed job description and main responsibilities
There will be a requirement to be onsite most of the time and a requirement to travel across the hospital sites.
Please see attached Job Description for further information about the Resourcing Support Assistant position available at WUTH.
Staff entering employment with the Trust via an apprenticeship pathway will be paid on the Trust’s local apprenticeship pay scale for the duration of their training programme. For the first 12 months of employment the staff member will be paid 75% of the payband minimum.From the start of month 13 until the end of their apprenticeship programme, the staff member will be paid 95% of the payband minimum or the national living wage (whichever amount is the higher amount).
Existing staff moving into an equal or higher banded apprenticeship role cannot be financially disadvantaged in doing so they will remain on their current pay scale or move onto the apprenticeship pay scale (whichever is the higher amount).
Existing staff moving into a lower banded apprenticeship role will move onto apprenticeship pay scale until the completion of the programme.
For further information on the apprenticeship programme please speak to a member of the Vocational Development Team on 0151 482 7981
Person specification
Qualifications, Specific Experience & Training
Essential criteria- Educated to academic Level 2 (e.g.: GCSE A-C, NVQ2, OCR/RSA2, City and Guilds 2) in a Business/ Administration/IT related subject
- Experience within a HR/Finance or Flexible Staffing environment OR Experience of using eRoster/ESR or equivalent systems
- ECDL
- Previous experience using Allocate Health Roster or similar
Knowledge and Skills
Essential criteria- Well Organised
- Ability to communicate clearly and effectively in verbal and written formats
- Ability to work independently and as a team member
- Able to multi-task and continue to function to a high standard when under pressure
- Ability to work to tight and moving deadlines
- Good Customer service skills
- Confidence in dealing with staff including senior management staff.
- Produce, analyse and present data in a variety of formats
- Ability to work independently using initiative and as a team member
- Able to multi-task and continue to function to a high standard when under pressure
- Knowledge of range of Microsoft Office Packages
Knowledge and Skills
Essential criteria- Ability to communicate clearly and effectively in verbal and written formats
Personal Attributes
Essential criteria- Proactive, positive and flexible approach to work
- Use VDU equipment continuously
Other Requirements
Essential criteria- Ability to Travel across all Trust sites
You are required to apply for this role via apps.trac.jobs and this is where you will be able to track the progress of your application. This will ensure we deal with your application quickly and efficiently.
Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application throughout the process.
By applying for this post you are agreeing to Wirral University Teaching Hospital NHS Foundation Trust viewing and managing the information contained in the application.
Please note; that if you are offered a position, your personal details will automatically be transferred into the national NHS Electronic Staff Records system (ESR).
The Trust reserves the right to close any vacancies from further applications when we have received a minimum amount of applications from which to make a shortlist. To prevent this happening please complete and submit your application without delay.
Trust policy requires that the cost of submitting & processing a DBS application is met by the successful applicant/s. DBS costs are recovered via salary deduction following starting in post.
If the post you are applying for requires a DBS - Inline with Trust policy the cost of submitting and processing a DBS for successful applications would be met by the individual themselves. The amount would vary depending on the level required: Standard Disclosure £21.50+£6.50 or Enhanced Disclosure £49.50+£6.50 (please be aware the additional sum is an administration fee and may increase due to inflation).This will be deducted from your salary, in manageable monthly instalments for up to 3 months following commencement of employment.
The Trust would encourage all post holders who require a DBS for their role to registered with the DBS Update Service. You can find out more information and guidance on how to do this at https://www.gov.uk/dbs-update-service.
The Department of Health and Social Care has released a new publication to support overseas candidates looking to work in health and care in the UK.
The new guidance provides information on the recruitment process that candidates should expect when applying for work in the UK. Please follow the below link:
New guidance for overseas applicants | NHS Employers
The Trust is committed to safeguarding and promoting the welfare of all unborn babies, children and adults and is signed up to both the Wirral Safeguarding Childrens Partnership and the Wirral Safeguarding Adults Partnership Board associated policies and procedures.All Trust staff must be familiar with, and adhere to these procedures. It is the post holders responsibility to attended the Trusts mandatory training Protecting Vulnerable People training, and to follow the relevant Trusts polices and practice guidance.