Cancer Waiting Times Co-Ordinator

Job overview

1. 5 hours per week, Monday to Friday

Maternity Cover, fixed term or secondment with the possibility of becoming permanent.

We are looking for a motivated and talented individual to join the Cancer Waiting Times Team at Torbay and South Devon NHS Foundation Trust. You will play an essential part in supporting the Multi-Disciplinary Teams (MDT) function and in liaising between clinical, managerial and Admin and Clerical (A&C) staff.

This is a key role in supporting the delivery of services to cancer patients in line with national guidelines and targets.

You will learn about the role of the MDT and cover duties such as patient tracking and coordinating MDT meetings.

If you would like to talk to somebody about this vacancy then please contact Sarah Blacker, Cancer Waiting Times Practice Manager on 01803 655562 or email [email protected]

Health Careers |

Main duties of the job

It will be essential that you have:

• A good general education to GCSE level or equivalent.
• High levels of accuracy with attention to detail.
• Ability to touch type
• Excellent time management, planning and organisational skills.
• Good communication and interpersonal skills at all levels.
• The ability to work as part of a team.
• Willingness to accept new challenges.
• A flexible approach to working patterns and practices.

It would be advantageous to have:

• Good working knowledge of Microsoft Office, Trust hospital systems and experience in data management.
• Experience of IHCS and Infoflex.
• Knowledge of medical terminology

Working for our organisation

Working on the main Torbay Hospital site, within the Cancer Services Team.

The Cancer Waiting Times Team are a team of 25, working in their own cancer sites, but also support each other and work well as a team.

This role has the opportunity to be partly worked from home and this could be considered after a period of training on site.

Our trust values:

Improving working lives, working together for people, everyone counts. respect and dignity, commitment to quality of care, compassion.

Why work with us - 1 (pagetiger.com)

• Liaise with appropriate clinical and managerial staff concerning potential breaches of the cancer waiting times standards to establish an action plan in line with the Trust escalation policy
• Liaise with Tertiary centres to ensure all diagnostic and treatment plans are delivered in a timely way to avoid delays and achieve the cancer waiting time targets
• Works closely to develop good working relationships with all teams within the cancer pathways
• Actively track all suspected cancer referrals and screening referrals with suspected cancer, consultant upgraded referrals and diagnosed cancer patients through their care pathway.
• Work with clinical teams and relevant support staff to ensure achievement of cancer waiting times standards at all times
• Maintain Infoflex Cancer System (or other data collection systems).
• Assisting in capturing data on all patients within the tumour specific site to complement the work of the cancer information clerks
• Help with the introduction and changes to proformas used to ensure all patients are discussed appropriately and that outcomes are recorded and reviewed.
• Ensuring patients’ diagnoses, investigations, management and

• Managing systems that inform GP’s of patient’s diagnosis and decisions made at MDT meetings
• Ensure members, or their deputy, are advised of meetings and any changes of date, venue etc
• Record attendance at MDT meetings, take minutes, type notes of all issues discussed in the required format and distribute to all concerned

Person specification

Knowledge and experience

• • Good working knowledge of Microsoft Office
• • Ability to present data in a user-friendly format, including presentations at meetings
• • Sound understanding and observance of the principles of good data management, including legal responsibilities for data protection
• • Planning and organisational skills, including excellent time management
• • Ability to take accurate minutes at meetings
• • Evidence of good communications skills with colleagues at all levels.

• • Experience of CWT co-ordinator role
• • Good working knowledge of Hospital systems eg IHCS, Infoflex, CRIS, Cyberlab
• • Good understanding of medical terminology
• • Knowledge of Data Protection Act

Specific Skills

• • Experience in data management
• • Proven ability to prioritise work effectively and to manage deadlines
• • Attention to detail and high levels of accuracy
• • Experience of working in a constantly changing organisation and willingness to accept challenge
• • Experience of working with multiple departments and professionals at all levels
• • Evidence of sound team working skills as well as ability to work independently.

• • Understanding and knowledge of the National Cancer Waiting Time Targets
• • Knowledge of Trust policies and procedures
• • Knowledge of Caldicott Guidelines and Patient Confidentiality.

Qualifications and training

• • Educated to ‘GCSE’ level standard (5 grade C or above), or with equivalent relevant experience and skills
• • Ability to touch type

• • NVQ 3 in management or equivalent level of experience

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.

If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.

• We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly.
• Please read the job description carefully and tailor your application to reflect the requirements of the role.
• Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website.
• Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly.
• Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
• If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
• It is your responsibility to ensure the timely receipt of appropriate references.

If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.