Forecasting, Planning & Management Information Analyst

Job overview

An exciting opportunity has arisen to join our already successful and professionally accredited Workforce Management Team as a Forecast, Planning & MI Analyst. The position will take a leading role in shaping planning across the service over the coming years as the organisation evolves and strives for greater efficiency as well as maximising new business opportunities.

• 27 days leave (increasing with length of service) plus 8 bank holidays
• Flexible working
• Hybrid working model (we are currently working largely remotely)
• Career development
• Active wellbeing and inclusion networks
• Excellent pension
• NHS Car lease scheme
• Access to a wide range of benefits and high street discounts!
• This post is open to both sites in Newcastle and Fleetwood.

Main duties of the job

To develop and provide management information statistics to all team managers and relevant stakeholders throughout Citizen Services to enable the business to drive performance.

You will be responsible for managing and developing analysts within the team and will be required to work with colleagues at all levels. Team working is key, as is the ability to work through others and manage your own direct responsibilities.

Experience of working in a similar role within a Contact Centre or Back Office is essential. The post-holder will be naturally curious looking for improvements and new opportunities around both processes and technology, but balancing the need to achieve tight deadlines.

The post holder will have sound working knowledge of WFM systems, ideally Verint, as well as experience working with skill based routing workflow/telephony systems.

Working for our organisation

Here at the NHS Business Services Authority (NHSBSA), what we do matters.

We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we’re proud to be part of something meaningful, that touches millions of lives.

We design our services around customer needs and place people at the heart of our organisation. That’s why when you join us, you’ll be empowered and supported to help your career grow.

As one of the UK’s Best Big Companies to work for, we’re connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.

We strive to offer a fantastic colleague experience, where every colleague is heard, supported and respected. Wellbeing, diversity and inclusion is at the centre of this, and you can join our Lived Experience Networks who help us bring our authentic selves to work.

We’re committed to being a flexible employer and we try to offer a working pattern that suits you where possible, through hybrid working, flexible hours and more.

Alongside a competitive salary with pay progression, we offer a people-centric benefits package, connecting you to the rewards and benefits you value most!

Ready to join us in delivering business service excellence to the NHS, helping people live longer, healthier lives? Apply today and see where the NHSBSA can take you.

We are people connected to care.

Detailed job description and main responsibilities

1. Forecasting – analyse and interpret historic and other trend and campaign information to create robust contact volume, AHT and processing rate forecasting at a weekly, daily and intraday level.
2. Planning/Scheduling – Schedule colleagues effectively to meet the contact demand profile for each of the contact types handled by the Citizen Services, whilst planning in ‘known shrinkage’ to make optimum use of the staffing available whilst maintaining service level agreements.
3. Team Management – responsible for managing and developing the WFM Support Analyst’s, taking responsibility for their personal development and providing coaching and guidance when required.
4. Service Delivery Management – responsible for Real Time and Workflow Management and leading the team of WFM Support Analyst’s to ensure a balanced service is delivered to the customers. Ensuring the SLA’s are maintained for all contact types, alongside an appropriate advisor experience.
5. Accountable for shrinkage optimisation and co-ordination, by managing holidays and other controllable shrinkage to ensure it is correctly planned and geared toward maximum use of available resource.
6. Develop skills/training plans to ensure sufficient staffing levels with correct skill sets are maintained to achieve all the service levels that Student Services is accountable for.
7. Provide accurate and timely Management Information, statistical data and insightful analysis on a regular basis to agreed specifications.
8. Compile and produce in-depth reports on both a regular and ad-hoc basis for specific topics of analysis.
9. Undertake the development of a Management Information statistics system and proactively identify and implement more effective and efficient ways of analysing and presenting information.
10. Plan activities to support business planning and service improvement activities by identifying and analysing trends and proposing changes during/after the compilation of information.
11. Participate in project work to develop Citizen Services Initiatives; when required.
12. Respond to queries and requests for information and statistics and liaise with internal and external contacts to clarify requirements or relay relevant data information.
13. To be the management information system co-ordinator involved in maintaining the information systems used for data collection and analysis. To be the central contact for all divisional queries/access problems.
14. Design and create spreadsheets for the provision of management statistics information reports in a usable format.
15. Attend Forums and Conferences relevant to the role, as and when required.
16. Attend other NHS sites for meetings or visits relevant to the role, as and when required.

Person specification

Qualifications

• NVQ Level 3 or Diploma in relevant discipline or significant previous relevant experience or equivalent qualification.

• ECDL.
• Degree level in relevant discipline regarding data analysis.
• Recognised qualifications in Microsoft Excel to an advanced level.

Personal Qualities, Knowledge and Skills

• Excellent working knowledge of Excel spreadsheets including creating, maintaining and interrogating data contained within them.
• Working knowledge of Excel macros/VBA.
• Data analysis and associated systems.
• Knowledge of call centre modelling.
• Extensive knowledge of workforce management systems.
• Analytical problem solving.
• Ability to work accurately with attention to detail and with minimal supervision.
• Ability to work effectively as part of a team.
• Good organisational skills.
• Ability to analyse complex figures and data.
• Ability to multi task.
• Ability to work on own initiative and prioritise and deliver objectives within agreed timescales.
• Negotiation and influencing skills.
• Ability to relate well and develop good working relationships with all contacts.
• Adaptable and willing to learn new skills.
• Ability to communicate with stakeholders and customers of all levels including senior management.

• Microsoft Access.
• SQL.
• Verint workforce management.
• EG Optimize workforce management.
• Avaya CMS reporting.
• Report writing skills.
• Presentational skills.

Experience

• Demonstrable previous relevant experience in data analysis, retrieval and resource planning within a contact centre environment.

• Experience of planning for Back Office.

We also welcome applications from all those in the Armed Forces Community.

At the NHSBSA we pride ourselves on being a Disability Confident Leader, Stonewall Top 100 employer and we’ve recently been awarded the Employers Network for Equality and Inclusion Gold Standard benchmark.

We offer an invitation to the first stage of the selection process for people with disabilities that wish to be considered under the Disability Confident scheme, and for members of the Armed Forces Community, where all of the essential criteria in the person specification are met.

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