Accounts Payable Officer
Sort through post on a daily basis for processing, ensuring that invoices are placed onto the relevant trays for processing and scanning. To scan, upload and process all suppliers invoices and other financialdocumentations in a timely manner and ensuring that the data captured isreviewed before acceptance To ensure that the database is up to date with the relevant information and communications captured on the system To ensure that thorough compliance checks are carried out prior to finalprocessing of invoices for payment in accordance with the Trusts Standing Financial Instructions To maintain regular contact with Budget Holders and ensure that invoicesare authorised in a timely manner to help meet payment targets Ensure that all supplier communications received individually and to thecentral mailbox are dealt with promptly on a daily basis Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the departments daily targets are met, which includes processing data received via automated daily reports To ensure that financial data is captured and accurately entered on to thesystems in accordance with audit requirements To ensure that all supplier statements are reconciled on a regular basisincluding the quarterly statements, as required for statutory reporting Adapting to changes that are brought in to streamline processes Comply with all department internal procedures and policies Responsible for performing calculations on invoices received, in respect of VAT, discounts and numerical accuracy.
To provide information to managers and colleagues as required. Complexqueries from suppliers and staff that cannot be resolved initially should beescalated to the Accounts Payable Team Leader and/or Manager asrequired ensuring the necessary information is provided.To understand and apply VAT rules to invoicing processing, ensuringregular training is attended to ensure the latest knowledge is applied. To process goods received notes to ensure that they correspond to therelevant invoices and orders, and dealing with any issues that may arise.
To assist with Audits being conducted by providing documents requestedby the auditor in a timely manner. To deal with all supplier queries, ensuring these are investigated andresponded to in a timely and professional manner. Carry out general office duties such as scanning, photocopying, filling, ordering of stationery and reporting issues to the estates department Maintain all electronic and paper-based filing systems appropriately, regularly taking action to rectify issues with mis-filing or inadequate labelling of documentation.
Participate in filing systems reviews / overhauls and large-scale scanning projects as and when required. Carry any out other ad hoc duties as directed by the Accounts PayableTeam Leader / Manager