Accounts Payable Officer
Careers at #LNWH
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
- Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
- St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
- Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
- Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
Find out more about our Trust and why you should join us#WeAreLNWH
Find out more about Our HEART values
Find out more about our Trust Staff Benefits
Our vision at London North West University Healthcare NHS Trust is to put “Quality at our HEART”. Find out more about our ambitious strategy
We are clear that our vision can only be achieved by our staff, who are our most valuable asset.
Our vision is driven by our HEART values and behaviours which were developed together with our staff.- H onesty
- E quity
- A ccountability
- R espect
- T eamwork
These values describe how we interact with each other and our patients and must underpin everything we do to achieve our vision.
LNWUH is a flexible working friendly organisation, we want you to be able to work in a way that is best for us and for our patients, and for you. Please speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern.If it works for the service, we will do our best to make it work for you.
Job overview
The post holder is responsible for ensuring that financial documents are uploaded and processed in accordance with agreed principles and in a timely manner.
They will deal with all queries from internal and external stakeholders in respect of the supplier accounts.
The post holder is also required to ensure that the department daily performance targets are met which includes prompt action on all reports received from the AP Manager and also via the automated system.
They provide a key customer service function, analysing and investigating financial queries to identify errors and discrepancies. They should resolve problems in a professional and timely way, via various communication modes.
Main duties of the job- Sort through post on a daily basis for processing, ensuring that invoices are placed onto the relevant trays for processing and scanning.
- To scan, upload and process all suppliers’ invoices and other financial
reviewed before acceptance
- To ensure that the database is up to date with the relevant information and communications captured on the system
- To ensure that thorough compliance checks are carried out prior to final
- To maintain regular contact with Budget Holders and ensure that invoices
- Ensure that all supplier communications received individually and to the
- Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the department’s daily targets are met, which includes processing data received via automated daily reports
- To ensure that financial data is captured and accurately entered on to the
- To ensure that all supplier statements are reconciled on a regular basis
- Responsible for performing calculations on invoices received, in respect of VAT, discounts and numerical accuracy.
Working for our organisation
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
- Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
- St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
- Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
- Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
Detailed job description and main responsibilities- Sort through post on a daily basis for processing, ensuring that invoices are placed onto the relevant trays for processing and scanning.
- To scan, upload and process all suppliers’ invoices and other financial
reviewed before acceptance
- To ensure that the database is up to date with the relevant information and communications captured on the system
- To ensure that thorough compliance checks are carried out prior to final
- To maintain regular contact with Budget Holders and ensure that invoices
- Ensure that all supplier communications received individually and to the
- Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the department’s daily targets are met, which includes processing data received via automated daily reports
- To ensure that financial data is captured and accurately entered on to the
- To ensure that all supplier statements are reconciled on a regular basis
- Adapting to changes that are brought in to streamline processes
- Comply with all department internal procedures and policies
- Responsible for performing calculations on invoices received, in respect of VAT, discounts and numerical accuracy.
- To provide information to managers and colleagues as required. Complex
escalated to the Accounts Payable Team Leader and/or Manager as
required ensuring the necessary information is provided.
- To understand and apply VAT rules to invoicing processing, ensuring
- To process goods received notes to ensure that they correspond to the
- To assist with Audits being conducted by providing documents requested
- To deal with all supplier queries, ensuring these are investigated and
- Carry out general office duties such as scanning, photocopying, filling, ordering of stationery and reporting issues to the estates department
- Maintain all electronic and paper-based filing systems appropriately, regularly taking action to rectify issues with mis-filing or inadequate labelling of documentation. Participate in filing systems reviews / overhauls and large-scale scanning projects as and when required.
- Carry any out other ad hoc duties as directed by the Accounts Payable
Team Leader / Manager
Person specification
TRAC
Essential criteria- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
Qualifications
Essential criteria- GCSC minimum A-C in English and Maths
- 2 years Accounts Payable experience
Face to face
Essential criteria- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
The Trust is committed to safeguarding and promoting the welfare of children, young people and adults at risk and expects all staff and volunteers to share this commitment.
We promote the wellbeing and safety of all our patients and carers by acting promptly on concerns, communicating effectively and sharing information appropriately, according to the standards determined by our policy and procedures. All posts working with vulnerable groups will be subject to an enhanced criminal records check upon appointment and staff will need to give their consent for the Trust to receive regular updates on their criminal records status throughout their employment.
Due to the high volumes of applications we receive for certain posts, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. After the closing date we strongly advise you check the email account which is registered.If you have not heard from us within four weeks of the closing date, please assume that you have not been shortlisted.
Our employment checking processes require that all shortlisted applicants provide the contact details of their current HR Department. If shortlisted you will be sent an email reminder to present the contact details of your HR Department at the interview.
Please note the Trust uses identity checking software for verifying the authenticity of identity documents provided by candidates.
As part of our commitment to the Equality and Diversity at LNWUH, we are encouraging applications from BME (Black ,Minority Ethnic) candidates as we seek to ensure our workforce structures are representative of the diversity of the communities we serve.