Assistant Clinical Coding Manager
WHO WE ARE:
Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services.Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future.We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today.
We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.
We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:
- We are kind and caring
- We are respectful
- We have trust and integrity
- We take personal responsibility
OUR REGION:
Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions.Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera.
Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job overview
An exciting opportunity has arisen in Cardiff & Vale's Clinical Coding Team.
We are currently looking for an Assistant Clinical Coding Manger (Band 5) to help support the Head of Clinical Coding in the daily operations of the department.
Potential candidates will need to demonstrate extensive experience of coding a range of specialties, principally within the NHS, as they will be expected to aid in the training of new staff who are required to meet and attain UK standards and qualifications.Past management or supervisory experience is key to the role. Consideration to candidates without this may be given if sufficient clinical coding practice is evidenced, and candidates are able to demonstrate well, the wider, transferrable experience they have gained.
The Assistant Clinical Coding Manager role, sits within a supportive management structure. There will be active support and encouragement for the successful candidate to learn and develop within this team, with a view to them moving along the structure when opportunities arise.This will include studying to become an Accredited Clinical Coder (a prerequisite of the role), where not already attained, and a period of mentorship with the Head of Clinical Coding (Band 7). This will not only enable the successful candidate to function well and fully in the role advertised, it will also equip them with the learning and skills needed to fulfil the Clinical Coding Manager role (Band 6).
Main duties of the job- Provide managerial support to the Head of Clinical Coding and cover absence as necessary.
- To provide day to day leadership in the management of the clinical coding team ensuring that an effective, high quality and timely service is maintained.
- Day-to-Day management of the Clinical Coding department, including managing attendance at work for all staff members and monitoring key performance indicators within the team.
- Assign work appropriately in line with both the needs of the department and coder capability.
- To play an active part in the recruitment process.
- To identify the training needs of staff within the department as well as to organise and deliver the training accordingly.
- Any other duties in keeping with the management of the Department as directed by the Head of Clinical Coding, including deputising where appropriate.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer.Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Detailed job description and main responsibilities
To effectively manage staff under the guidance of UHB policies and procedures. This will include managing sickness within the Clinical Coding Department, counselling and supporting staff in respect of performance and training and developmental needs etc via the ESR management tool.
To provide day to day leadership in the management of the clinical coding team ensuring that an effective, high quality and timely service is maintained.
To ensure effective staff deployment across the UHB in respect of sickness, absence and annual leave.
To ensure that service objectives are met, within the UHB performance management framework.
To participate in the recruitment and selection of staff, manage sickness and absence and continuous professional development.
To identify the training needs of staff within the department and to devise and implement a programme of training and/or liaise with external training companies e.g. Digital Healthcare Wales (DHCW).
To ensure that all staff who assign clinical codes have attended a recognised course in clinical coding, i.e The Clinical Coding Standards Foundation Course and/or speciality specific workshops using ICD-10 and OPCS held by an approved coding trainer.
To undertake individual performance review.
To support the Clinical Coding Manger in continuously developing and implementing the Clinical Coding Improvement Programme in conjunction with the Head of Clinical Coding, in order to continually assess the quality of clinical coding within the UHB, developing action plans to make improvements and/or resolve issues wherever necessary.
Communicate the outcomes of clinical coding audit activity and the resulting changes in practice throughout the UHB.
Ensure adherence to national standards and agreed protocols, ensuring that in-depth coding is taken from the medical record in accordance with UHB policy.
To ensure that in-depth analysis of information in case notes is accurately reflected in the code assigned.
To assist the Clinical Coding Manager & Head of Clinical Coding in training and awareness exercises with medical and other health care staff at practitioner level.
To assist in the development and implementation of an audit programme for clinical coding based on National and local standards. To produce plans for remedial action.
To provide routine reports against agreed performance indicators in particular accuracy of coding. For example, running productivity and data quality dashboard reports and feeding back to the coders as necessary.
Any other duties in keeping with the management of the Department as directed by the Clinical Coding Manager and Head of Clinical Coding, including deputising where appropriate.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria- Good General Standard of Education
- NVQ or Certificate in Management or Similar
- NCCQ Clinical Coding Qualification (ACC)
Experience
Essential criteria- NHS/ Health Sector experience
- Experience Coding multiple specialities
- Supervisory/Management Experience
- Experience Mentoring or aiding other staff members
Skills
Essential criteria- Computer Literate
- Experience at using Medicode or equivalent Clinical Coding Software
- PMS/PAS Trained
- Good Analytical and problem-solving skills
- Highly Organised
- Ability to work unsupervised and as part of a team
Special Knowledge
Essential criteria- Knowledge of current national standards relating to Clinical Coding
- Knowledge of the importance of Clinical Coding and an understanding of data quality issues
- Knowledge of Data Protection Policies & Guidance
- Working Knowledge of the UHB's policies and procedures
Personal Qualities
Essential criteria- The ability to communicate at all levels
- Emotionally Resilient
- Ability to motivate and encourage staff
- Demonstrates good initiative
- Confidence in coding ability and in training junior staff in the use of these skills
Other
Essential criteria- To be prepared to study for and achieve formal qualifications where appropriate (ACC)
- Able to work across both UHW & UHL sites as required
MANAGING YOUR APPLICATION:
We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated.We aim to create a working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status.
We are keen to break down barriers in the UHB, and encourage applications from under-represented groups.
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.
The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.