Contracts Administrator

• Location: To be confirmed
• Job Type: Full-time (40 hours per week)
• Working Hours: 08:00 - 17:00, Monday - Friday

We are seeking a dedicated Contracts Administrator to provide high-quality and professional administration support to our Contract Managers, Site Staff, and Colleagues. This role is integral to the smooth operation of our projects and requires a proactive individual who can effectively manage a variety of administrative tasks.

Day to Day of the role:

• Work directly with the Contracts Managers to support all project-related administration.
• Obtain quotes from suppliers and place orders/call-offs for projects, ensuring adherence to the Procurement Schedule.
• Create and maintain Health & Safety files, risk assessments, and method statements.
• Produce and update Operation & Maintenance manuals, ensuring certificates are registered with the appropriate authority.
• Handle incoming Pre-Qualification Questionnaires (PQQs) and maintain approved status with clients.
• Manage the Sub-Contractor Database, keeping Supplier Insurances up to date.
• Assist with the maintenance of office systems, including data management, databases, spreadsheets, and filing.
• Provide administration support to the Directors and Administration Team Leader.
• Liaise with the design team and maintain office diary system and client database.
• Monitor emails for nominated staff members when they are out of the office.
• Perform general administrative and office duties, including screening phone calls and handling enquiries.

Required Skills & Qualifications:

• Ability to work under pressure, meet tight deadlines, multitask, and prioritise a varying workload.
• Excellent telephone manner and communication skills.
• Proficiency in IT, particularly Microsoft Word and Excel.
• A willingness to learn and adapt to new challenges.
• Industry experience is beneficial but not essential.
• DBS Checks may be required for this position.

Benefits:

• Competitive salary.
• Opportunities for professional development.
• Supportive team environment.

To apply for the Contracts Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role or call Alix on .