Senior Divisional Finance Manager
This will therefore require knowledge of all services within the Division. The post holder will be responsible on a day to day basis for the management of the Divisional Management Accounts team providing financial planning, reporting, training and business support to the Division.
The Senior Divisional Finance Manager will be responsible for recruitment, training, development, performance and disciplinary issues of the staff accountable to them. Key Duties Financial Planning and Reporting Produce accurate, timely and appropriate monthly financial and performance management information for the Directorates, including the monthly management accounts within Trust agreed timescales supporting the Business Advisor (Clinical Division) in providing financial support to the Division.
Quality assures accruals, prepayments and adjustments to be reflected in the monthly management accounts and maintains a clear audit trail by means of adherence to financial procedures. Ensure that reports are of the highest quality by actively contributing to the quality assurances process and producing key validations and reconciliations.Lead, Co-ordinate and manages the process of annual financial planning and budget setting for Directorates and the Division working within an agreed corporate framework advising on short, medium and long term strategic, financial and business planning issues.
Work closely alongside the Directorate and Divisional Managers, Clinical Service Leads, Senior Nurses in the annual financial planning process for the group, including identifying, co-ordinating and quantifying Service Developments, Cost Pressures, Cost Improvement Programmes (Cash Releasing Efficiency Savings) and Capital Bids to support the annual objectives.
Support the development of the annual business plan for the Directorate and Division, including the setting of objectives to achieve key performance targets and facilitate the delivery of national targets. Lead the annual budget setting process for all Directorates, within the Division for which they are responsible, in line with the Trusts timetable.
Prepare a budget booklet giving a detailed breakdown of the calculation of each budget. Obtain the signed agreement of each individual budget holder within the Group to the proposed budget. Ensure that the combined budget reconciles to the control total set as part of the annual financial planning process Identifies and supports the Business Advisor (Clinical Division) in monitoring and reporting upon potential financial risks and risk minimisation strategies Monitor and produce forecast expenditure trends/budgetary performance on a monthly basis, identifying and explaining variances & service issues for managers & advising them appropriately.
Develops and maintains systems to monitor and update Division and Service Line financial plans and advise on corrective action where necessary. Provide information on a monthly basis to contribute to corporate financial reports. Present highly complex financial information to the Directorate and Divisional Management Teams, other Senior Managers and Senior Clinicians at a range of forums including regular Directorate and Divisional Board meetings as well as one-to-one meetings with individual budget holders.
Supports the production of the statutory annual accounts including the provision of information and carrying out various end-of-year tasks. Identifies and supports the Business Advisor (Clinical Division) and Directorate and Divisional Managers in the identification of efficiency savings and provides a monthly schedule of progress against agreed targets.Maintain an awareness of activity and contract performance against targets and provide proactive advice on managing variances from target. Provision of Financial Advice and Training Provide formal and informal training, advice and guidance to a wide variety of staff on Standing Financial Instructions and finance and business management issues in order to improve financial awareness, performance, cost effectiveness and efficiency, revenue generation and to maximise the use of assets.
Advocate compliance of Standing Financial Instructions (SFIs) and ensure followed with the Division. Where breaches are discovered, ensure appropriate action is taken in compliance with Trust policies. Provide Business Management and Decision Support Provide and support the Business Advisor (Clinical Division) in undertaking robust financial evaluation of proposed service changes and developments Assists in the development and production of business cases and tender responses, generating options for investment, appraisal of the options and identification of project resources.
With the Business Advisor (Clinical Division) ensure all changes in services or developments are identified and that the resource implications are quantified and accounted for. Contribute to the development on service line reporting in the Division and wider Trust With Budget Holders, negotiate Service Level Agreements with a range of external organisations and ensure income is recovered.Develop and maintain benchmarking and costing apportionments and information to support the business in ensuring best practice and optimal utilisation of resources including the production of Reference Costs for relevant service lines within the Division.
Monitor and analyse non-financial performance indicators (e.g. length of stay, theatre utilisation) to identify areas where the use of resources can be improved. Work with operations managers and clinicians to identify productivity issues and demonstrate the impact of these on financial performance.
Introduce, adapt and improve financial and information systems within the Directorates, Division and the wider Trust to assist budget managers and budget holders in decision making and planning Be an active Member of Multidisciplinary Teams Prepare and present highly complex accurate financial information to inform a variety of decision-making forums, including formal reports and presentations to meetings linking and interpreting financial, activity and performance management information.
Work to develop strong relationships with clinicians and managers to develop a culture of shared responsibility for financial issues. Staff Management Be responsible for leading, managing and motivating the Divisional management Accounts team on a day to day basis, communicating clearly and openly, creating a sense of trust and encouraging two-way discussion/dialogue.Monitors the work completed by team members ensuring it is completed to time and quality requirements and ensure members of the team are regularly appraised. Be responsible for the personal development of the Divisional Management Accounts Team completing appraisals and identifying the training needs of the team members and ensuring PDPs are in place.
Be responsible for recruitment, implementation of HR policies and dealing with performance issues, Active Member of the Finance Directorate Participate in finance staff training & development activities Represent the Finance Directorate contributing to and participating in Trust wide projects and groups to provide a range of financial and business management support Identifies and takes responsibility for own development and helps to develop others.
Contributes to improvement activities across the directorate. The range of duties outlined above is not exhaustive and are subject to modification in light of changing service needs. In addition to the above the post holder may be required to undertake other duties which fall within the grade of the job, in discussion with the manager.
General Duties The Senior Divisional Finance Manager will act as the lead financial specialist for Directorates within the Division supporting the Divisional Business Advisor (Clinical Division) in providing robust financial planning, reporting and a performance management service to the Division.
To provide expert financial advice and training to a range of managers and clinicians within the Division To lead and support the Business Advisor (Clinical Division) in providing business management support to enhance decision making with the Division To be an active member of multi-disciplinary teams contributing to the management of the Directorates and Division.
Manage a team of staff ensuring regular appraisal and development opportunities To be an active member of the Finance Directorate contributing to its development