Leasehold Property Manager

For jobs located in Wales, the ability to speak Welsh is desirable.

From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.

People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.

DWP has the largest commercial estate in government. helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR.

The Department is committed to delivering a sustainable smaller, better, greener estate, that provides a quality environment for our customers and colleagues alike. The work you will be undertaking as an experienced property professional is therefore crucial in enabling us to manage our leased estate and ensure DWP's vital services are accessible to all.

An exciting opportunity has arisen for you to work within and be a part of the Landlord and Leasehold Management Team (LLMT). This is a senior role, is fast paced, high pressured and timescale driven, and you will already have experience working across a large complex commercial estate.

You will work closely with other estates teams including projects, field team, relationship management team, Strategy and workplace transformation as well as instructing and working closely on a daily basis with the LLMT’s property agents and their solicitors to manage the estate.

This senior role will have a key responsibility in the management and progression of lease events including:

• renewals
• acquisitions
• rent review
• dilapidations
• surrenders
• business rates
• deeds of variations
• licences
• landlord consents

As well as providing day to day support within your regional LLM Team and some line management responsibilities.

Government Property Profession Career Framework (Link)

This role sits within the following:

• Job Family – Strategic Asset Management
• Core Role – Property Portfolio Management
• Level – Practitioner

• Aligning with DWP’s leasehold responsibilities, you will work with the Senior or Lead Leasehold Property Manager to deliver property transactions required to deliver strategic change eg: acquisitions and disposals, lease regears and landlords’ consents.
• Lease event management and assurance of proposals e.g. rent reviews & lease renewals.
• Day to day estate management duties to ensure compliance with lease obligations.
• Being the lead key contact for a range of general day to day estate management and project-based work across the property portfolio.
• Working with specialist suppliers including legal and estate management firms to deliver transactions and lease acquisitions and divestments, licenses to alter, wayleaves, dilapidation settlements, rent reviews and litigation.
• Supporting the Senior or Lead Leasehold Property Manager in giving assurance on financial matters and data and assisting them to provide accurate annual and monthly financial forecasts for your region or portfolio.
• Assurance of transactions within delegated financial responsibility.
• Management of supplier Business Rates proposals, giving assurance on settlements and costs where appropriate.
• Assurance audit role for supplier data ensuring their outputs and reports are of appropriate quality and accurate.
• Providing development and leadership for your team, embedding new ways of working and fostering a culture of ‘One Team’ that includes supplier partners and wider teams in DWP Estates, role modelling the civil service behaviours.
• Data analysis and reviews of critical lease events, ensuring that supplier partners are instructed at the appropriate time.
• Reviewing recommendations from 3rd party suppliers and challenging them as appropriate, to ensure value for money and drive efficiencies across the estate.
• Negotiating, establishing and processing inter- government tenancy agreements with Other Government Departments.
• Recording, monitoring, data analysis, assurance and audit of business-critical data using excel trackers and online filing systems.
• Ensuring consistency in approach and continuous improvement throughout the extended team by regularly reviewing methodology, process and approach, identifying lessons learned and sharing knowledge as required.
• Ensure colleagues and stakeholders have a clear understanding of objectives, activities and timeframes across all lease management and approval process.
• Understand the strategic drivers of estates and ensure all property occupation agreements and requirements are set out in alignment with the estates property strategy.
• Support the preparation of business cases by providing relevant information to be included within the case papers.