Temporary Executive Support Officer

Our client is currently looking for a candidate to join their team for an initial period of 3 months in the role of Executive Support Officer. The position is for 30-37 hours per week and will be reporting to the Executive Support Manager.

ASAP Start

• To provide secretarial and administrative support for the Board, Board Committees, Resident Scrutiny Panel (RSP), Executive Management Team, and the Senior Management Group, preparing and coordinating meetings, agendas, papers and minutes, venues and attendance of staff and others as appropriate.
• To attend Board, Committee, RSP and other internal meetings as required, including those held outside of normal working hours and ensure accurate minutes are produced in line with corporate standards.
• To provide information, and administrative support to assist the Chair and Board members in the effective discharge of their duties.
• To assist the Executive Support Manager in organising Board and other corporate events.
• To provide PA support to the Chief Executive and Directors, when required.
• To provide admin support to the Head of Governance.
• To provide administrative support to members of the Executive Management Team and Senior Management team as required, from time-to-time handling information which may be of a commercially sensitive or confidential nature.
• To provide cover for the Executive Support Administrator during absence.
• Dealing with incoming calls for the Executive Management and Executive Support Teams, ensuring such calls are dealt with promptly and professionally, only referring to the Executive Management Team when essential.
• To ensure that the Executives’ diaries and arrangements for meetings are being properly co-ordinated.
• To deliver internal communications with staff, collecting, preparing, and disseminating information, ensuring that it is properly targeted and promptly issued.
• Budget maintenance and administration.
• Administrative support where required.

As well as excellent organisational and admin skills, there is a strong focus on minute taking at a senior level.