Executive Assistant
Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep.
Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare and, this is…the Northumbria Way!
What the Northumbria Way means for you:
- Extensive staff health and well-being programme including access to our specialist Wellbeing Hub
- Support and connection through a variety of Staff Network groups
- A range of flexible working opportunities
- Generous annual leave and pension scheme
- Access to lease car and home electronics scheme (qualifying criteria applies)
- Opportunities to improve your professional development through our vast training programmes
- On-site nursery places via salary sacrifice
- Access to savings scheme via salary sacrifice with Northumberland Community Bank
Our teams deliver care from hospitals, a range of community venues and people’s homes. Our hospitals include a specialist emergency care hospital (the first of its kind in England), three general hospitals and community hospitals. In the community we deliver a wide range of community and public health services.
We lead in innovation and quality, having opened the Northumbria Healthcare Manufacturing and Innovation Hub during the Covid-19 pandemic and have recently launched our Community Promise – a pledge to make a real impact not just in healthcare but on the wider factors that affect people’s lives, such as education, employment and the economy.
If Northumbria Healthcare sounds like somewhere you could belong we would love to hear from you. Visit our website to catch up on our latest news.
Whilst Northumbria Healthcare are a highly innovative organisation, the use of Third Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity your individual recruitment process, we may withdraw your application at any stage of the process.
Job overview
An exciting opportunity has arisen for a highly organised and proactive Executive Assistant (EA) to join the Medicines Manufacturing Centre (MMC)—a cutting-edge NHS pharmaceutical production facility based in Seaton Delaval, Northumberland. This role is critical in supporting the senior leadership team, ensuring the smooth running of MMC as it transitions from design and build into full-scale production.
As Executive Assistant, you will provide high-level administrative support to the MMC leadership team, helping to drive forward our mission of delivering sterile injectable medicines to NHS hospitals. Your role will help ensure a secure supply chain for Systemic Anti-Cancer Therapy (SACT) products and the production of Ready-to-Administer (RtA) medicines, ultimately freeing up nurses’ time for patient care.
Why This Role Matters
At MMC, patients and quality are at the heart of everything we do. As Executive Assistant, you will be a key enabler in ensuring the leadership team operates at peak efficiency, allowing them to focus on delivering safe, high-quality, and life-saving medicines for NHS patients.
Main duties of the job
What You’ll Be Doing
Providing comprehensive administrative support to senior leadersManaging diaries, meetings, and correspondence efficiently and professionally
Assisting with project coordination, ensuring key deadlines are met
Preparing reports, presentations, and documentation for regulatory and operational needs
Handling confidential and sensitive information with discretion and professionalism
Supporting the wider MMC team in building a collaborative and high-performance culture
Working for our organisation
Working at MMC
The MMC is in its final design stages, with facility construction planned through to September 2025. Initially, staff will be employed by Northumbria Healthcare Foundation NHS Trust, with employment transferring to the Medicines Manufacturing Centre Legal Liability Partnership (LLP) upon its formation under TUPE regulations.
This is a fantastic opportunity to be part of a pioneering NHS manufacturing facility, supporting a leadership team committed to quality, innovation, and patient care.
If you are highly organised, detail-oriented, and passionate about making a difference behind the scenes, we’d love to hear from you.
Apply today and be part of something truly transformational.
Detailed job description and main responsibilities- To support the management team in the delivery of services to meet high quality care and performance targets set out by the MMC.
- To act as project support assistant or project lead when required.
- To role model compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the MMC. This means demonstrating a consistent leadership style which (a) engages, enables and empowers others (b) uses coaching to promote ownership of learning and quality improvement and (c) facilitates team working and collaboration within teams / departments and across organisational boundaries.
Person specification
Qualifications
Essential criteria- Level 3 qualification in Business Administration plus further specialist knowledge (or working towards), or equivalent level of experience
- ECDL / advanced ECDL
Experience
Essential criteria- Experience in delivering presentations/information to groups of staff
- Knowledge and awareness and sound understanding of Human Resources policies and procedures
Applicants who are members of the Armed Forces, and those who have a disability that requires support in the work place (two ticks pledge) and who meet the essential criteria will be interviewed under the Trust's interview guarantee scheme.
We recognise the positive value of diversity and inclusion and are committed to a workforce that is diverse, equal and inclusive. We welcome and encourage job applications from people of all backgrounds. We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates as BAME people are currently under-represented in our workforce as well as other under-represented groups such as LGBT+ and disabled candidates.We are proud to be a Disability Confident Employer, a Stonewall Diversity Champion, we have a Gold award from the Defense Recognition Scheme, and we are delighted to support Apprenticeships, Age Posi+ive and are a mindful employer.
If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on 0191 203 1415 option 2.
Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line with CQC and NHS England statutory guidance.
Make sure to read the ‘applicant guidance notes’ before submitting your application and make sure you know everything there is to know before joining our fantastic trust!
Please note that it is a requirement of this Trust that all successful applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay.