Executive Assistant

Responsibilities:

The Executive Assistant will play a crucial role in supporting key underwriting Executive Team members, ensuring efficient administrative support, operations and driving strategic initiatives. This role requires a proactive, detail-oriented professional with exceptional organisational and communication skills.

Executive Support:

• Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Assist in the preparation of reports, agendas, presentations and minutes for meetings.
• Review, analyse and summarise underwriting documents, reports and correspondence. Provide insights and recommendations based on the analysis.
• Complete monthly expense reports.
• Event management.

Operational Management:

• Project Management: assist in the planning and execution of projects and initiatives. Track progress and ensure deadlines are met.
• Conduct research and provide insights to support decision-making processes.

Communication and Liaison:

• Serve as a liaison between the executive team and internal/external stakeholders.
• Facilitate communication and collaboration across departments.
• Represent the executive in meetings and events as needed.

Leadership and Mentorship:

• Provide guidance and mentorship to junior staff members.
• Foster a positive and collaborative work environment.

Proactive Initiative:

• Anticipate the needs of the executive team and address them proactively.
• Identify opportunities for improvement and take the initiative to implement solutions.

Stay ahead of industry trends and provide recommendations to enhance administrative performance.

Qualifications:

• Proven experience as an Executive Assistant, Chief of Staff, or similar role.
• Proven work experience in the Insurance sector.
• Strong organisational and time management skills.
• Ability to analyse and interpret complex documents and data.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of discretion and professionalism.
• Demonstrated ability to take initiative and act proactively.

Desirable: undertaken introduction to insurance exams.