Executive Assistant

placeLondon calendar_month 

Responsibilities:

The Executive Assistant will play a crucial role in supporting key underwriting Executive Team members, ensuring efficient administrative support, operations and driving strategic initiatives. This role requires a proactive, detail-oriented professional with exceptional organisational and communication skills.

Executive Support:

  • Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
  • Assist in the preparation of reports, agendas, presentations and minutes for meetings.
  • Review, analyse and summarise underwriting documents, reports and correspondence. Provide insights and recommendations based on the analysis.
  • Complete monthly expense reports.
  • Event management.

Operational Management:

  • Project Management: assist in the planning and execution of projects and initiatives. Track progress and ensure deadlines are met.
  • Conduct research and provide insights to support decision-making processes.

Communication and Liaison:

  • Serve as a liaison between the executive team and internal/external stakeholders.
  • Facilitate communication and collaboration across departments.
  • Represent the executive in meetings and events as needed.

Leadership and Mentorship:

  • Provide guidance and mentorship to junior staff members.
  • Foster a positive and collaborative work environment.

Proactive Initiative:

  • Anticipate the needs of the executive team and address them proactively.
  • Identify opportunities for improvement and take the initiative to implement solutions.

Stay ahead of industry trends and provide recommendations to enhance administrative performance.

Qualifications:

  • Proven experience as an Executive Assistant, Chief of Staff, or similar role.
  • Proven work experience in the Insurance sector.
  • Strong organisational and time management skills.
  • Ability to analyse and interpret complex documents and data.
  • Excellent written and verbal communication skills.
  • Ability to handle multiple tasks and prioritise effectively.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • High level of discretion and professionalism.
  • Demonstrated ability to take initiative and act proactively.

Desirable: undertaken introduction to insurance exams.

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