Operations Coordinator
Who we are
Among Equals is a London-based creative agency. Founded in 2020, we’ve created brands and campaigns for some of the world’s most exciting organisations, like… Grind, BrewDog, Candy Kittens, The Labour Party, Wall Street English, Genius, UKAEA, Frive.
We asked our team to describe working here and they said ‘fast-paced’, ‘empowering’, ‘flexible’, ’super fun’, ‘courageous’, ‘collaborative’ and ‘ambitious’. One of them also said ‘weird - in a good way’, which we liked.
We’re looking for an Operations Coordinator who can join our fast-growing team. If you’re an organised, detail-oriented person who loves making processes more efficient, this role is for you.
Purpose of the role
As our Operations Coordinator, you'll play a key role in ensuring everything runs smoothly, across finance, HR, projects, team events and general office management. You’ll work closely with our Operations Director, and support the wider team.
We’re a small, fast-paced agency, so you’ll need to be proactive, organised, and comfortable working independently. We’ll support you as you grow, but we’ll also expect you to take ownership of your responsibilities and communicate clearly about your workload and needs.
This role is a great foundation for someone looking to build a career in operations, HR, finance, or project management. As the agency grows, there will be opportunities to take on more responsibility and specialise in areas that interest you.
What you'll actually do
Operations & finance support- Support with financial admin tasks and assist with invoicing.
- Assist with the setup of a new project management software and updating internal systems (Notion, Streamtime).
- Help organise and maintain the agency’s Google Drive.
- Coordinate birthday cards and gifts for team members.
- Assist in planning team events.
- Support with HR admin tasks, such as updating records and assisting with onboarding new hires.
- Assist Project Managers with timelines, contracts, and other project-related tasks.
- Support with proposals and other new business-related activities.
- Help coordinate client Christmas gifts.
- Help with the day-to-day management of the office, ensuring it’s a great place to work.
- Assist in managing tech for the office and team (keeping track of laptops, software, etc.).
Requirements
What we’re looking for- Highly organised - You love structure, planning, and keeping things running smoothly.
- Proactive and self-sufficient - You can take a task and run with it, but know when to ask for help.
- Great communicator - You’re comfortable updating the team on your progress and asking questions when needed.
- Tech-savvy - Comfortable using (or learning) tools like Notion, Streamtime, Xero, and other project management software.
- Detail-oriented - You double-check your work and ensure nothing slips through the cracks.
- People-first mindset - You enjoy supporting a team and helping shape company culture.
- Problem-solver - you proactively solve problems, suggest improvements, and take ownership beyond what’s assigned. AE is a place where doers thrive.
- Basic spreadsheet knowledge (Excel/Google Sheets)
- Proficient with Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
- Experience with Xero is a nice-to-have
Benefits
We want you to enjoy working here, so we offer:
- £27k salary
- 28 days holiday inc bank holidays + 2 week Christmas shutdown
- Annual training budget
- Hybrid working – two WFH days a week, plus a week of remote work annually (timezone dependent)
- Private health insurance from your 1 year anniversary
- Dog-friendly office
- A bonus fund for ideas
- Regular socials and parties – along with many frequent outings for lunch/drinks/dog walks etc
Deadline for applications is 9am Tuesday 18th March.