Office Coordinator

We pride ourselves in being responsive to our customers and are committed to delivering our solutions in a timely way. Small enough to care, big enough to matter, we leverage the benefits of scale for our clients.

What makes Nova Systems truly unique, is our people, its where the best and brightest minds come together to challenge, collaborate, and innovate. At Nova Systems we see things differently. We bring (and take) a different perspective.

Our Vision - Smart People. Solving Complex Challenges. Making our world safe and secure.

About the role:

• Part-time - 20 hours per week across 5 days (some flexibility, open to discuss)

£23,000-£25,000 pro rata

As the Office Coordinator you will be responsible for the overall administrative support and coordination of the Bristol office.

Please note the Office Coordinator would be responsible for opening of the office 4 days per week and would be required for a 7.45am start.

Key Responsibilities

Office /Admin Duties:

• Being the first point of contact for visitors, both face to face and over the telephone (if required).
• Receive deliveries.
• Provide administrative support for onboarding of new team members.
• Provision of ID badges (if required).
• Purchasing or ordering of stationery, refreshments, and general supplies.
• Coordinate Lunch Of The Month.
• Support the administration and organisation of office and company events if requested.
• Support local service suppliers for offices outside UK.
• Monitor local service providers for quality (if required).
• Identify/report maintenance issues to facilities manager.
• Ensure Office is maintained in a clean and welcoming environment.

• Office Workplace Health & Safety Duties:
• Member of the H&S Committee for NSI.
• Local safety induction for employees & visitors.
• Support facilities manager to maintain a safe working environment for office employees and visitors.
• Conduct Fire Alarm checks as required by the facility.

• Essential Skills & Experience
• UK drivers’ licence (if supporting more than one office)
• Eligibility to work in the UK.
• Excellent communication skills both written and verbal.
• Ability to understand and act on priorities driven by business need.
• Strong IT skills in Microsoft Office suite.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Flexible attitude to ensure smooth running of the office.
• Highly organised with the ability to prioritise a busy workload.
• Ability to deliver tasks on time and with a high degree of autonomy and accuracy, whilst maintaining momentum under pressure.

• Desirable Experience
• Health and safety experience / qualification.
• Member of relevant professional body.
• Ability to resolve issues as they arise and provide effective solutions.
• Strong attention to detail.

• What’s in it for you?

Up to 7% contributory pension

£1500 Annual Personal and Professional Development Allowance (pro-rata amount for part-time employees)

Study Leave - 5 days/yr (pro-rata)

25 days of Annual Leave per year plus bank holidays (pro-rata)

Vitality (UK) Health Insurance

Great discounts at leading retailers

Employee Assistance Program for employees and family members

An inclusive and supportive culture

Reward & Recognition Programme

Cycle to Work Scheme

Interested? Upload an up-to-date CV. Any questions reach out to Lizzie in the Talent Team lizzie.kalaitzis@novasystems.com

We offer, and value, flexible working and we are also proud to be committed to mental health awareness and to actively support the wellbeing of our team. If you have special access requirements, please do let us know.

AGENCIES PLEASE NOTE Whilst we appreciate the knowledge and support you could bring to this campaign we do NOT require any agency assistance. Any unsolicited CVs received will be considered a gift