Personal Assistant
Our Public Sector client is looking for a Personal Assistant to join their team to support one of the organisations Directors. This is potentially a five-month temporary role with the possibility of extension. Full time Monday to Friday 37.00 hours a week, 9.00 to 5.00pm. This role will be paying £14.16 per hour.
This client has multiple offices but has asked that this role work remotely. You may however, be asked to attend a periodic departmental meeting at an agreed location, but this would not be mandatory. Your role would be to provide personal assistant support to the director, which would also include being pro-active in protecting their diary and delegating meetings with their deputy directors.You would be expected to develop a strong working relationship with their individual executive assistants to ensure smooth running of the senior management team.
As part of this role, you will be required, but not limited to, the following responsibilities:- Email and diary management, prioritising or rearranging where necessary and flagging any potential clashes
- Arranging and booking travel and accommodation
- Arranging/booking meeting rooms and conference facilities
- Attending meetings to note take and issue/chase action points
- General administration duties such as data entry, answer telephones, filing
- Highly organised, self-starter and well-motivated as you will be mainly working unsupervised
- Able to prioritise workload and adapt to changeable deadlines
- Good communications in both written and verbal form
- Confident in engaging with senior leaders and customers over the phone and in person
- Have the ability to maintain a high level of accuracy and are able to apply very high levels of attention to detail
- Good working knowledge of MS applications including SharePoint and OneNote.
Please note this role will require a DBS check, and three years referencing.
If you feel that you would have the necessary skill set for this role and are ready to take on a new challenge, please apply online. Due to the high volume of applications for this role we may not be able to contact every candidate who applies.