Governance Support Officer
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
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Job overview
Are you a skilled administrator seeking a rewarding opportunity to make a direct impact on patient care? Sherwood Forest Hospitals are currently seeking a dedicated Governance Support Officer to join our dynamic administration team in the Women & Childrens Division at King's Mill Hospital.
The Governance Support Officer will play a pivotal role in providing administrative support to the Women & Children Governance Teams, Matron for Maternity Governance and the Maternity Governance Team. Your efforts will contribute to the smooth and effective performance of duties, making a direct and positive impact on the team's work.
You will have a large amount of autonomy and as a result you'll need to be comfortable working independently and taking accountability for your own workload.
Key responsibilities of the role include:
- Providing exceptional administrative support, including planning and minuting governance meetings across Women & Children Division
- Supporting preparation of reports and documents of a confidential nature.
- Support staff diary management.
- Contributing directly to the positive and efficient functioning of the Governance team.
If you are ready to take on a rewarding role within a supportive team, we want to hear from you. Apply now to join our team!
Main duties of the job
To understand the role in more detail, please refer to the attached job description and person specification.
Working for our organisation
Thank you for your interest in this role.
Sherwood Forest Hospital is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal's Trust of the Year in 2020.
The Care Quality Commission rated King's Mill Hospital outstanding and Newark and Mansfield Community Hospitals Good. Overall we are rated outstanding for Care.For the last six years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
Detailed job description and main responsibilities
To understand the role in more detail, please refer to the attached job description and person specification.
Person specification
Knowledge, training and experience requirements
Essential criteria- Educated to NVQ 2 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
- GSCE in English C or above
- Significant administrative/ secretarial experience including initiating and maintaining office systems
- Demonstrable experience in dealing with sensitive and confidential information
- Intermediate knowledge of IT systems and soft-ware programmes such as Outlook, Word, Excel, PowerPoint, Project and Access
- Understanding of Confidentiality and Data Protection Act
- Knowledge of NHS issues
- Experience of working with data and presenting data analysis in clear accessible ways
- RSA II Typing/equivalent qualification
- European Computer Driving Licence
- CLAIT
- Knowledge of clinical systems
Training
Essential criteria- Willingness to undertake further training as required
- To undertake annual appraisal and meet the requirements of mandatory training
Communications
Essential criteria- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
- Ability to work under pressure in a busy working environment and able to multi-task
- Effective team working
- Minute taking experience
Autonomy
Essential criteria- Ability to work without supervision
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
- An ability to maintain confidentiality and trust
- Professional, calm and efficient manner
Contractual Requirements
Essential criteria- Adhere to Trust policies and procedures
- Good time keeping
- Flexible approach to work to meet the demands of the role
- Awareness of health and safety
- Annual appraisal and mandatory training
Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.
If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.
Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.
We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.
Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.
In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests).This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be invoiced to you once you've commenced employment.The current price of a check is £26.40 for a standard check and £54.40 for an enhanced. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application.
The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.
Please note any genuine job offer letters will only be received if you have applied, interviewed, and received a verbal offer from the appointing manager for a vacancy within Sherwood Forest Hospitals. If you receive a job offer and you are not sure of its authenticity, please report it to the following email [email protected]