Legal Operations Assistant

Role Introduction:

This is an exciting opportunity to become an integral part of the Legal & Compliance Department in a dynamic, high-growth technology business.

As Legal Operations Assistant, you will be key to the success of the Legal Operations function within the Legal & Compliance Department - responsible for providing support to the Head of Legal Operations.

What You Will Do:

The Legal Operations Assistant will work closely with and support the Head of Legal Operations in enchancing the efficiency and effectiveness of the Legal & Compliance Department. This role involves administrative tasks, facilitating communication within the team and the business as a whole, and ensuring compliance with legal processes and policies. The role includes, but is not limited to:

• Assisting the organisation with management of legal documents and contracts;
• Maintaining and updating the legal department filing systems, databases, case management tools, internal intranet site;
• Preparing and formatting of legal documents, reports, policies, process and presentations for internal meetings and external communications;
• Acting as a liaison between the Legal & Compliance Team and other departments to faciliate seamless communication on legal matters;
• Managing shared email inboxes;
• Coordinating meetings, maintaining agendas and documenting minutes as necessary;
• Supporting the Head of Legal Operations in communicating with external legal counsel, third party suppliers and other stakeholders;
• Assisting in identifying areas for process improvement within the legal operations function;
• Assisting in the implementation and monitoring of legal department compliance with internal policies and external regulations;
• Assisting with creation and updating of policies and procedures;
• Gathering and analysing data relating to legal operations and support decision-making and reporting;
• Utilising legal and other technology tools to enhance service delivery and operational efficiency;
• Supporting the adoption of new systems and tools aimed at improving legal workflows and support to the organisation.

What You Will Have:

The ideal candidate should have/possess:

• at least five years' experience as an Executive Assistant or other high-level administrative role;
• previous experience in a legal environment, preferbly in legal operations, preferable;
• excellent organisational and multi tasking skills, with a keen attention to detail;
• strong analytical and problem-solving abilities;
• exceptional written and verbal communication skills;
• strong understanding of legal processes, terminology and documentation practices;
• high level of proficiency with legal software and tools as well as MS Office 365 (inciding Word, Microsoft and Powerpoint);
• ability to work independently and collaboratively within a fast-paced environment;
• high level of professionalism and confidentiality.

What We Do For You:

• Annual Leave – 25 days of annual leave, plus public holidays and the ability to buy additional days
• Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First
• Endometriosis Friendly Employer - We are proud to confirm our commitment to developing an environment and culture that allows those with endometriosis to thrive in the workplace

• Development Programmes – From Future Managers to Leadership Training, our development programmes help you get where you need to go
• Performance Bonus – Our Group-wide bonus scheme enables you to reap the rewards of your success

• Pension Scheme – Our plan with Scottish Widows offers 5% matched contribution by the company
• Income protection insurance – Providing you with support and assistance when you need it most

• Values Awards – Our quarterly employee-driven initiative to highlight and reward the people in the organisation who embody our values the most
• Performance & Talent – Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

• MatchIt! – Fundraise for a cause close to your heart and Advanced will match part of the funding
• Volunteering Time – Our volunteering leave scheme allows you to use your time to help those who need it
• Pennies from Heaven – donate the pennies from your pay check to help make a difference without lifting a finger