Executive Assistant

Role Introduction:

The Executive Assistant will work closely with the CEO to provide comprehensive executive support. This role is the main point of contact for internal and external stakeholders regarding CEO-related matters, acts as a liaison to the Board of Directors and senior management, and manages special projects.

What You Will Do:

Roles and Responsibilities:

• Handles a wide range of administrative tasks for the CEO, including managing a busy calendar, preparing expense reports, drafting confidential correspondence, and organising complex travel plans and itineraries.
• Ensures the CEO’s schedule is adhered to and respected, protecting time to allow the CEO to focus on key priorities while remaining accessible for important matters.
• Communicates on behalf of the CEO with Board members, Customers, Partners, and other stakeholders, while representing the CEO’s brand, priorities and tone of voice.
• Researches, prioritises, and follows up on incoming issues, actions and concerns addressed to the CEO, handling sensitive matters with discretion and confidentiality.
• Facilitates smooth communication between the CEO and internal departments, maintaining credibility and trust with senior management.
• Keeps the CEO informed of upcoming commitments and responsibilities, and ensures the CEO is well prepared for all meetings and events.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Builds relationships crucial to the organisation’s success and manages special projects with strategic organisational impact.
• Handles conflicting priorities, is expeditious, proactive and meets deadlines under pressure.

What You Will Have:

Board Support and External Liaison:

• Serves as the CEO's administrative liaison to the Board of Directors, maintaining discretion and confidentiality.
• Prepares, collates, reviews and distributes materials for Board meetings in electronic/paper format.
• Keeps the CEO’s biography and headshot updated and responds to requests for information about the CEO and organisation.
• Drafts initial communications to stakeholders, mirroring the CEO’s tone.
• Follows up on contacts made by the CEO and supports ongoing relationship cultivation.

What We Do For You:

• Annual Leave – 25 days of annual leave, plus public holidays and the ability to buy additional days
• Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First
• Endometriosis Friendly Employer - We are proud to confirm our commitment to developing an environment and culture that allows those with endometriosis to thrive in the workplace

• Development Programmes – From Future Managers to Leadership Training, our development programmes help you get where you need to go
• Performance Bonus – Our Group-wide bonus scheme enables you to reap the rewards of your success

• Pension Scheme – Our plan with Scottish Widows offers 5% matched contribution by the company
• Income protection insurance – Providing you with support and assistance when you need it most

• Values Awards – Our quarterly employee-driven initiative to highlight and reward the people in the organisation who embody our values the most
• Performance & Talent – Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

• MatchIt! – Fundraise for a cause close to your heart and Advanced will match part of the funding
• Volunteering Time – Our volunteering leave scheme allows you to use your time to help those who need it
• Pennies from Heaven – donate the pennies from your pay check to help make a difference without lifting a finger