Personal Assistant/Admin
Job overview
An exciting opportunity has arisen for a Personal Assistant/ Administrator to work within the Specialist & Secured Services Management Support Team. The role involves providing full administrative support to dedicated senior staff within our service.We are looking for an enthusiastic team player with excellent communication and IT skills and who has previous experience of working in a PA/ administrative role.
Can you work independently with excellent prioritisation and negotiation skills and have a flexible approach to work, together with the ability to work to ever evolving deadlines, then we would love to hear from you.
Main duties of the job
The post holder will provide a comprehensive, quality and confidential personal assistant and administrative service to the senior staff leads they will support. A key requirement of the role will be to help organise and co-ordinate their workloads and activities.To ensure an efficient service is provided. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the team when required.
Working for our organisation
NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible.This means many of our services can be provided at home, work or in schools. We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.
NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be ‘outstanding’ by supporting opportunity, innovation, development and growth.
Detailed job description and main responsibilities
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the ‘About You’ Section of the document.
Person specification
Qualifciations/Knowledge/Previous Experience/
Essential criteria- Sounds knowledge of confidentiality in accordance with Data Protection Act and National/Local guidelines
- Excellent knowledge of Microsoft Office including Outlook, Word, Excel and PowerPoint
- Management of diaries
- Minute taking skills
- Ability to identify problems and develop creative solutions
Qualifications
Essential criteria- NVQ level 3 in Business Administration or equivalent qualification and significant experience in a secretarial or administrative role
- Previous PA experience
Important Information
Applications will be transferred to the TRAC system, by completing an application you are giving authorisation for the transfer of your data. In submitting an application form, you authorise us to confirm any previous NHS service details via the Electronic Staff Record (ESR) Inter Authority Transfer (IAT) process.Including factual reference, occupational health clearance and statutory and mandatory training records
Correspondence regarding your application will be sent to you via a TRAC system account.
Please submit your application as soon as possible; due to the high volumes of applications we receive we reserve the right to close any adverts before the closing date once we have received sufficient applications.
We are an equal opportunities employer, which aims to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.
At NHFT we support many of our colleagues to work flexibly and we will consider requests for flexible working from day one. For this role, we are open to discussing a range of options including flexible hours, agile/home working, compressed hours and part time hours.Please have a conversation with the recruiting manager about the flexibility you need and we will promise to explore what is possible with you.
Applicants who have a disability and meet the essential criteria for the job will be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
All posts that are engaged in a regulated activity will be subject to a Disclosure and Barring Service (DBS) check and a DBS re-check on a three yearly basis whilst employed in such a role. Staff employed in these posts will therefore be asked to register with the DBS Automatic Update Service upon receipt of their DBS certificate and must update yearly , the annual fee will be reimbursed subject to Trust policy.For further information please visit: DBS Update Service: applicant guide - GOV.UK (www.gov.uk)
Please note if a DBS is applicable for the position then a charge will be deducted from your first salary or upfront cost if a staff bank position.
Please note that all new starters to the trust are subject to a probationary period.