[ref. m43442018] Medical Workforce Officer - Resident Doctor Compliance - Peterborough

Job overview

Do you have the energy and drive to make a real difference? Do you have exceptional communication and organisational skills? Are you proactive and have a passion for continually improving processes? If so, we would like to hear from you.

This is a vacancy to cover maternity leave, would consider secondment or fixed term contract for 12 months.

This is an ideal opportunity for someone wishing to increase their knowledge of medical staffing across the organisation, and gain a greater understanding of medical rostering, processes and systems.

You should have previous knowledge and experience of rota design, have excellent organisational skills with the ability to work of your own initiative and think calmly and logically under pressure. You should also have excellent interpersonal and communication skills and a positive attitude to maintaining high standards at all times.

• In conjunction with department leads and Rota Co-ordinators create resident doctor working patterns whilst ensuring compliance with Doctors in Training Contract and EWTD rules on working hours.
• Develop and maintain appropriate protocols and processes to ensure that all resident doctors working patterns and templates are created in line with national guidance and Trust policy and procedures.
• Update, publish and issue Work Schedules or working patterns to resident doctors as per the Code of Practice and Trust policy and procedures.
• Ensure Medical Recruitment Advisors are advised in advance of any pattern/work schedule changes, ensuring any changes effecting pay is highlighted.
• Update doctor in training rotation lists and rotational amendment spreadsheet where required.
• Assist the Medical Workforce Manager with rotational ESR changes.
• Responsible for ensuring the allocate systems and organisational database are up to date with all starters and leavers and reconciles with ESR.
• Implementation of process for adding new employees to the system and ensure departmental information is up to date.
• Assist where required with access to e-rota, e-Job Plan, e-appraisal and e-360.
• First point of contact with Allocate Support team in relation to any e-rota System issues that arise on a daily basis.
• Responsibility for liaising with Medical Workforce Manager to agree and make any changes to the establishment, structure and activity settings on e-rota.

Working for our organisation

We are committed to promoting diversity and inclusion in our workforce and encourage applications from people of all backgrounds, with a special focus on welcoming individuals from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as those from our local area.

In line with our dedication to employee support, we offer a variety of benefits. For more information, please see the attached staff benefits leaflet.

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Detailed job description and main responsibilities

Please see attached Job Description and Person Specification for further information regarding the role.

Person specification

Knowledge

• Understanding theory and practical application of the Resident Doctor 2016 Contract and European Working Time
• Knowledge of European Working Time regulations, New Consultant, Associate Specialist and Specialty Doctor contracts and the medical staffing Terms and Conditions of Service.
• Knowledge of employment legislation and HR Policies

Key Skills

• Excellent keyboard skills. Proficient in the use of Microsoft Office applications – Word, Excel, Powerpoint, Outlook, Internet Explorer
• Good written and verbal communication skills, able to use a range of communication methods to ensure effective communication with colleagues, internal and external customers
• Ability to maintain accurate data for a large data set which is updated constantly
• Strong organisation skills and ability to effectively prioritise tasks

Education and Qualifications

• Good standard of education including English and Maths at GCSE (grade C or above) or equivalent
• Level 4 qualification (AS/A Level, CIPD) or equivalent experience

Experience

• Experience of managing a busy administrative workload with conflicting priorities
• Experience of working effectively within a Team
• Knowledge and experience of rota design
• Previous demonstrable experience of setting up and maintaining a computerised database

• Previous experience of using a rota building software/system or electronic rostering system
• Experience of working in an Acute Hospital