Sales & Purchase Ledger Clerk

Your new company

Hays are pleased to be working with this large and global engineering business who are looking for some support within their finance team.

Your new role

Purchase Ledger Responsibilities:

• Code and post supplier invoices to the Purchase Ledger accurately.
• Set up new vendors in the accounting system with complete details (address, VAT number, credit terms, bank account, contact details, email).
• Request and update bank details from suppliers, ensuring records are up to date.
• Address supplier queries courteously and efficiently.
• Register all supplier invoices with unique references and match them to POs in the system.
• Distribute matched supplier invoices to designated signatories within 5 working days.
• Input supplier invoices with no PO into a separate log for weekly review by the Plant Director.
• Release approved invoices on the Purchase Ledger after proper verification.
• Use invoice log reports to track the value of invoices distributed but not returned, highlighting those over 2 weeks old.
• Chase VAT invoices from suppliers related to pro-forma payments.
• File authorised and paid invoices, payments, and remittances.
• Work with Purchasing to keep PO logs clean and up to date, checking items over 6 months old for relevance and duplicates.
• Prepare suggested supplier payment lists at the end of each month for Finance Manager review.
• Perform month-end duties, including preparing the purchase ledger for close, reconciling key supplier statements, and calculating accruals.

Sales Ledger Responsibilities:

• Raise and process invoices and credit notes promptly.
• Allocate customer receipts accurately and timely.
• Actively manage the collection of outstanding debt/overdue accounts, escalating payment issues when necessary.
• Assist in resolving customer queries efficiently.
• Maintain customer sales ledgers and create new customer accounts.
• Perform bank reconciliations and monthly reporting.
• Conduct nominal ledger reconciliations and assist with monthly KPI reporting.
• Ensure all customer invoices are generated accurately and payments are collected on time.
• Liaise with internal and external stakeholders to resolve queries effectively.

• Proven experience in a similar role within finance/accounts.
• Strong knowledge of accounts payable and receivable processes.
• Proficiency in accounting software and MS Office, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to handle multiple tasks and meet deadlines.

What you need to do now

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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