Office Personal Assistant & Office Administrator
This role plays a central part in ensuring smooth day-to-day operations, excellent client service, and strong coordination across the business.The ideal candidate will have excellent communication skills, meticulous attention to detail, and the ability to manage multiple tasks efficiently.
This position covers a blend of administration, diary management, client management, debt recovery, supplier coordination, onboarding support, and general office operations.Key Responsibilities1. Executive Support & Diary ManagementManage the Managing Director’s diary, scheduling meetings, maintaining calendars and ensuring the MD is well-prepared.Handle confidential emails, calls and correspondence with professionalism and discretion.Prepare agendas, meeting packs, minutes and follow-up actions.Provide regular updates on client matters, workflow status, fee recovery and operational issues.2. Client Management & OnboardingAct as the first point of contact for clients, handling queries and directing them to the appropriate team members.Maintain accurate client records and update internal systems, including archiving documents according to firm protocols.Assist with organising client meetings and preparing necessary documentation.3. Office Administration & Operational SupportCarry out reception duties, answer phones, greet visitors and maintain an organised office environment.M