Executive Assistant

• Annual Salary: £28,000 - £35,000
• Location: On-site
• Job Type: Temp to Perm

We are excited to offer an opportunity for an experienced PA / Executive Assistant to join a prestigious Financial Service company. This role is integral in providing high-level support to the Managing Director (MD), ensuring efficient management of communications, schedules, and office administration.

Day-to-day of the role:

• Manage digital dictation for the MD, including client renewal letters, emails, and file notes.
• Prioritise and action all client communications in accordance with company procedures.
• Provide PA support to the MD, including managing telephone messages and email correspondence.
• Maintain the MD's electronic and paper diary, ensuring all appointment details are accurately recorded.
• Send emails on behalf of the MD, either through dictation or from messages received over the phone.
• Process data and invoices using the Acturis system and handle premium payments on company platforms.
• Assist with the preparation of documentation for claims and other administrative tasks.
• Perform reception duties, including greeting clients and suppliers.
• Manage office logistics such as organising cleaning services, maintaining office equipment, and ordering stationery and kitchen supplies.
• Handle utility contracts and meter readings, ensuring efficient office operations.
• Maintain meticulous electronic and paper files, ensuring compliance with FCA standards.
• Develop and maintain professional relationships with all clients, providing expert advice in all business areas.
• Handle all aspects of account management for clients, including new business, renewals, and claims.
• Address any bad debt queries promptly and in line with company procedures.
• Promote exceptional customer care standards and achieve a high level of customer service consistently.
• Liaise with the Company PR & Marketing for promotional activities and organise company events such as shows and catering.

Required Skills & Qualifications:

• Proven experience as a PA or Executive Assistant, preferably within the financial services sector.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in office management systems and procedures.
• Ability to maintain high standards of confidentiality and professionalism.
• Experience in handling a wide range of administrative and executive support tasks.
• Ability to work independently with little supervision.

Benefits:

• Competitive salary package.
• Opportunity for permanent employment after the temporary period.
• Dynamic and supportive work environment.
• Exposure to industry-leading practices and professionals.

To apply for the PA / Executive Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.