Office Co-ordinator

We are currently looking for an Office Co-ordinator to join our fab Operations team on a full-time or part-time basis.

As the Office Co-ordinator you will be working in a team of 2 and based in the Aiimi HQ in Milton Keynes. You will be responsible for managing a range of events from corporate meetings and conferences to social gatherings and promotional events, creating a welcoming environment, and ensuring the day-to-day running of the office runs smoothly.

A Day in the Life of an Aiimi Office Coordinator:

Event Planning and Coordination:

• Collaborate with clients, stakeholders, and team members to understand event objectives and requirements.
• Responsible for planning, organising, and executing a range of events.
• Develop event concepts, themes, and agendas.
• Source and negotiate with vendors, suppliers, and venues, manage event budgets and ensure cost-effective solutions.
• Arrange and dismantle event setups, ensuring the office is restored to its original state.

Office Support:

• Welcome all guests and clients in a friendly and polite manner, offering refreshments and ensuring they know where the facilities are.
• Maintain the office environment ensuring that all spaces are kept clean and tidy for a safe working environment.
• Keep the fridges, snacks and stationery stocked, keep an inventory log and perform the monthly order/shop.
• Manage the parking spaces for team members and guests, creating a booking system and ensuring that this is effectively used.
• Collect and distribute any post received and assist in posting items externally or arranging couriers when required.
• Liaise with building management and facilities, attend monthly meetings and manage the cleaning company to ensure high service quality.
• Assist with travel arrangements and room bookings for team members.
• Support new team members by ensuring they have a pass for their first day and giving them a tour of the office.

• Previous experience as a Office Co-ordinator, Events Coordinator or similar role.
• Ability to work under pressure and handle multiple events simultaneously.
• Excellent organisation skills and ability to prioritise your workload in an ever-changing working environment
• Effective communication and interpersonal abilities.
• You will need to be flexible in your approach so that you can go from welcoming guests, to attending facilities meetings, to ordering the weekly office shop.
• Strong attention to detail.
• Experience in Microsoft Office suite, including Word, Excel and Outlook.
• Flexibility in facilitating morning and evening events will be required, so start and finish times may vary, but you will be given ample notice.

• Up to 10% of basic salary in flexible benefits (to include death in service and critical illness cover as standard plus private healthcare, dental, pension etc.)
• 25 Days holiday (excluding bank holidays) – increasing by a day every 2 years
• Promote training and personal development
• Bi-annual company retreats