Human Resources Administrator
What we will offer:
We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business.Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.
You can expect:
- A competitive salary and a host of family friendly policies
- Life assurance, private health and dental care for you and your family
- A range of flexible benefits including gym discount and retail vouchers
- Tech, cycle and electric car schemes
- The opportunity to support the firm's charity through volunteering leave
- A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.
Team Structure:
The HR and L&D department consists of 40 people globally and is responsible for the effective management of all matters concerning the employment and development of people within Stephenson Harwood. This involves carrying out appropriate initiatives, providing guidance and support to partners, managers and all employees alike, as well as supporting the creation of an environment which enables people to make the best use of their capabilities and realise their potential to the benefit of the firm and themselves. This means that we are involved in a wide range of activities including:
- implementing strategy in line with business objectives
- end to end employee cycle, from recruitment, onboarding, succession planning and performance management
- recruitment of all partners and employees, including graduate 'trainee' recruitment
- talent and career management
- reward strategy and salary review
- supporting the end of year summary review and quarterly check-ins
- employment and personnel administration, including payroll and benefits
- policy and procedures setting and the practical application of these across the business globally
Main Responsibilities:
A key member of the team, this role will support the wider HR team in the provision of a consistent high level, seamless service to our internal clients. Reporting to one of the HR Advisers, the Administrator will support the HR operations team with all administrative tasks relating to the employee cycle along with additional ad hoc administrative support on HR processes and projects.The role will involve working closely with the wider HR, talent acquisition, future talent, payroll and benefits, HR systems and L&D teams and other support departments as and when required.
The HR Administration role is varied and acts as the first point of contact for administrative support for the HR operations team. Main responsibilities include:
- Managing the HR mailbox, escalating queries where appropriate
- Employee life cycle administration (reference requests, joiner and leaver administration, change to terms, end of year review and salary information)
- Maintaining and ensuring data accuracy for HR systems, spreadsheets and document management system
- Managing invoices and credit card payments for the HR operational team
- Preparing letters, presentations, spreadsheets and templates
- Supporting with global mobility administration and ad hoc tasks
- Maintaining the HR know how policies, guidance and templates
- Providing administrative support on ad-hoc HR and firm wide projects
- Supporting the team with diary management during key cyclical processes i.e. talent mapping and salary moderations
- Conducting regular audit reviews and running reports to ensure accuracy and consistency of approach across offices
- Proactively making suggestions on administrative and/or process improvements
We are happy to discuss flexible working and will facilitate it where possible.
Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
Attributes/Skills Required:
Skills- A graduate with a keen interest in human resources, or experience of undertaking an internship, apprenticeship or work experience within HR
- Accuracy and a strong eye for detail are essential
- Able to handle sensitive situations and information confidentially and discreetly
- Excellent organisational skills; planning and prioritisation; time management of self and others
- Excellent verbal/written communicate skills
- Strong IT skills, mainly Excel, Word and PowerPoint
- Demonstrable interest in a career in human resources
- Collaborative and a team player
- Self motivated with a positive attitude
- Adaptable and amenable to changing deadlines and demands from multiple team members
- Resilient with the ability to deal effectively with set-backs and challenging situations
- Open to change and able to contribute new ideas
This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.
We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.
About the Firm:
With 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions and individuals across the globe.Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service.
Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects.
We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world.
We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.
Our values
Individuality - We encourage creativity and develop talent.
Commitment - To be the best and deliver the highest standard.
Teamwork - We work together to build close, long-term relationships
Straight talking - We say what we mean and do what we say.
These values express the personality of the individuals within our firm. They are the behaviours we encourage in our people and the standards which inform our decisions and actions.
Our vision into 2026
To be a successful firm where talented people work together in an entrepreneurial environment, building long term client relationships.
This vision is about who we want to be, as well as who we are. It is as much about our values as about our character – the attributes we want to see from all of our people. That's how we unlock our entrepreneurial spirit, advising our clients with top performing teams.
A key part of the 2026 strategy is to focus on five core sectors: decarbonisation, life sciences, private capital & funds, technology, and transportation & trade. These have been identified as crucial in the drive for accelerated profitable growth.