Capital Project Coordinator
Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest.
In addition to receiving tertiary referrals from across the South East of England, we have a network of ‘spoke’ sites at district general hospitals enabling our consultants to offer their expertise with routine treatments and consultations as close to patients’ homes as is possible.With the recent addition of video led ‘virtual’ consultations we also enable patients who have some distance to travel to avoid the additional stress and worry of a long journey.
Working at QVH combines the excitement, challenge and career opportunities of many larger organisations with the satisfaction of delivering excellent patient care that really does re-build our patients’ lives.
We also offer attractive benefits such as- tailored personal development to support career aspirations, including accredited clinical and management development programmes
- flexible working arrangements for a work-life balance that suits you and your needs
- a dedicated reward programme, offering a range of national and local discounts, cashback and tax relief schemes
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Sustainability
At Queen Victoria Hospital we want to be the first Net Zero Hospital in England, and to achieve that wants every member of staff to be a green champion. The way in which the Trust works has a significant impact on the organisation’s carbon footprint and that of our patients.From the heat, light and power supplies within the hospital to avoiding unnecessary patient journeys, the Trust is empowering all staff to create a sustainable health and care environment for future generations. The Trust expects all staff to reuse and recycle more, to use energy and water efficiently, to walk or cycle to work if you can, and to have a focus on sustainability in the workplace.
You can view our Green Plan here: Green Plan - Queen Victoria Hospital (qvh.nhs.uk)
Job overview
We are seeking a skilled and proactive Project Coordinator to support the Capital Projects team in delivering high-quality projects on time and within budget. You will lead small to medium-sized projects, contribute to larger schemes, and ensure compliance with governance processes.The role also involves optimising workspace efficiency, coordinating capital programmes, managing budgets, and producing financial and progress reports. This is an exciting opportunity to play a key role in achieving strategic objectives within a dynamic and collaborative environment.
Main duties of the job
We are seeking a highly organised and proactive candidate to coordinate and support the delivery of projects, ensuring all documentation, schedules, and workflows are effectively managed. This role involves maintaining accurate project files, collaborating with stakeholders to align on requirements, scheduling contractor activities, and preparing reports for key meetings.The candidate will oversee space utilisation strategies, lead smaller projects, manage post-project reviews, and resolve challenges during project execution. Strong communication, problem-solving, and multitasking skills are essential, along with experience in project coordination and an understanding of space planning.
The ideal candidate will drive efficiency and ensure projects are delivered successfully.
Working for our organisation
Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.
We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.
Patients consistently rate QVH amongst the top hospitals in the country for quality of care.
Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.
Detailed job description and main responsibilities
The role involves setting up and maintaining project documentation, ensuring all key files are accurate and up to date to prevent delays. The candidate will collaborate with project managers, contractors, and stakeholders to ensure workflows are in place, including signed-off drawings, budgets, contracts, and compliance documents.They will be responsible for preparing and maintaining project schedules, coordinating contractor activities in line with client needs, and arranging necessary surveys such as asbestos assessments. The role also includes preparing reports for project meetings, attending and documenting discussions, and ensuring follow-ups are completed.
The candidate will oversee space utilisation strategies, conduct workspace assessments, and engage with department heads to align spatial requirements with business needs. Additionally, they will lead small projects, ensure all elements such as signage, furniture, and staff moves are accounted for, and drive problem-solving throughout project execution.
Regularly reviewing and updating standard work procedures, scheduling post-project reviews, and maintaining compliance with project costings and plans are also key responsibilities. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple tasks in a fast-paced environment, ensuring projects are delivered efficiently and effectively.
Person specification
Qualifications
Essential criteria- Educated to degree and able to demonstrate specialist knowledge within this field through practical experience
- Evidenced success in roles such as project support, financial management, and/or customer service delivery
- Related professional qualification
- Working in specialist role(s) with extensive requirement for communication with non-specialist staff