Admin & HR Officer
As a core administration post, part of the Admin & HR Officer’s remit is to deal with sensitive information on students and staff and the need for absolute confidentiality is paramount.
JOB DESCRIPTION
The Admin and HR Officer will support the administration dimension of the school, working at the interface between management, staff, parents and students. They will support functions below, as appropriate. While this list is not exhaustive, the role will include:
Human Resources
Maintenance of HR database and filing systems
Single Central Record
Staff Handbook and policies
Recruitment process and HR-related documentation
Appraisal and observation information/documentation, and Continued Professional Development for staff
Appointments, Calendars
School calendar
School term dates
School events organisation (e.g. Speech Day, Activities Week, Christmas Carol Service)
Meeting minutes and action trackers
Students
Updating student records
Updating Engage Database (School MIS)
Student lists
Parents
Parent handbook
The sending and collating of school reports
Collating, recording and distributing examination results, in liaison with the Assistant Head
Correspondence and organisation relating to school-based events
General Office Administration
Deputy Exams Officer
Policy updates
Member of the inspection compliance group
Facilities Management administration
SLT support
Quality control for external communications and published documentation
Reception cover as required
Admissions
Admissions event support
Any other duties as reasonably requested by the Headmaster.
PROFESSIONAL DEVELOPMENT
The Admin & HR Officer will:
- receive in-house training;
- report both formally and informally to the Headmaster, as required;
- participate in staff professional reviews and target-setting relating to renewal of post.
PERSON SPECIFICATION
The post-holder will fulfil the following criteria:
- able to relate with genuine interest to children and adults;
- the ability to work flexibly within an administration team in a constantly changing environment;
- able to convey a sense of enthusiasm for the school;
- able to summarise the school’s unique selling points (USP’s) clearly and simply;
- smart and professional in dress and appearance;
- a good administrative profile – well-organised, efficient, IT literate;
- a good interpersonal profile – a track record of interacting positively with colleagues, whether local or international;
- a profile which is comfortable dealing with confidential issues
- higher-order writing and presentation skills, and a convincing interpersonal profile;
- drive, energy, commitment and stamina, able to work intensively;
- a person of integrity, able to work independently within delegated authority;
- able to work with humour and optimism in an intensive work environment.
APPLICATION
Your application form should contain contact details for three referees who may be contacted at any time during the recruitment process. Please indicate the context of each referee and their involvement with the candidate should be given.
All applications should be made on the School’s application form. CV’s should not be included. No supporting letter is required or expected since the application form specifies all required content.
This information will be treated confidentially.
Completed application forms should be emailed or posted to:
Julie.Rayson@stbeesschool.co.uk
FAO Admin Manager
St Bees School
Wood Lane
St Bees
CA27 0DS
We encourage early applications as we reserve the right to appoint before the deadline for the appropriate candidate.
St Bees School is committed to Equal Opportunities and to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The successful candidate will be subject to satisfactory employment checks, references and an enhanced Disclosure and Barring Service check.