[ref. g3382721] Senior Clinical Governance Assistant - NHS

apartmentWirral University Teaching Hospital NHS Foundation Trust placeUpton calendar_month 

Apprenticeship Eligibility Criteria

Should this vacancy be recruited as an apprenticeship, the following criteria will apply:

UK nationals or other persons with a right of abode have an eligible residency status if they have been ordinarily resident in the UK or the British Overseas Territories, or the Crown Dependencies (Channel Islands and Isle of Man) for at least the previous 3 years on the first day of the apprenticeship.

To find out why you should apply for a role at Wirral University Teaching Hospital, please view our video and listen to what our staff say working at WUTH is really like: https://youtu.be/Z5oMaNXprn8

Job overview

We are looking for an enthusiastic, efficient and organised individual to join our Clinical Governance Team within the Medicine and Acute divisions.

The successful candidate would be responsible for providing administrative support to the Team, with a particular emphasis on assisting with audit work, data base management and data analysis.

Accuracy and timeliness are key for this post within our busy division to support delivery of the best quality and safest care to patients.

The successful candidate must therefore possess GCSEs (or equivalent) including English, Mathematics and IT along with a good working knowledge of Microsoft Office, Excel and Outlook.

The successful candidate must also be able to demonstrate good communication and interpersonal skills, as they will be working within a busy team and will be communicating with a variety of different healthcare professionals across the Trust

Main duties of the job

Main duties of the job
  • Preparation of information to support departmental / corporate reports, divisional incident and complaint investigations.
  • Provision of accurate information collection and analysis tools.
  • Co-ordination of meeting agendas and taking, transcribing and distributing minutes of meetings from services within the division and trust wide for a within agreed time frames.
  • Assist with design of communication material for key safety issues.
  • Supporting clinical audit and leading on agreed non clinical audits.
  • Handling sensitive and confidential information appropriately in line with information governance legislation.
  • Support the division to maintain guidelines, policies and SOPS within a defined timeframe, ensuring remain in date

Working for our organisation

All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as “competent and caring staff” by our patients.

Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.

We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral’s only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.

We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.

The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.

Detailed job description and main responsibilities

Please see attached Job Description for further information about the Senior Clinical Governance Assistant position available at WUTH.

Person specification

Qualifications, Specific Experience & Training

Essential criteria
  • Ability to demonstrate NHS experience within clinical governance settings,
  • Ability to liaise with staff at all levels of the Organisation.
Desirable criteria
  • Experience of working in the fields of audit, clinical governance or risk management
  • European Computer Driving Licence (ECDL) or equivalent.
  • Experience of working with senior clinical staff

Knowledge and Skills

Essential criteria
  • Computer literacy – competent in use of Outlook, Word, Excel, Database, Power Point.
  • Good written and verbal communication
Desirable criteria
  • Competent at minute taking, in variety of settings
  • Analysing complex/multifunctional datasets
  • Basic knowledge or organisational and management structures in the NHS

Personal Attributes

Essential criteria
  • Prioritising and time management
  • Able to work independently without close supervision
  • To work as part of a multidisciplinary team and use own initiative.
  • To have excellent communication skills (both verbal and written) and to be able to interact with multiprofessionals on complex matters/issues, providing ideas and solutions to potential problems

Knowledge and Skills

Desirable criteria
  • Competent in use of Health systems -Badgernet, Cerner Millennium.
  • Competent in using Trust systems - Ulysses & Pentanta

Other Requirements

Essential criteria
  • Attention to detail
Desirable criteria
  • Have the physical ability and stamina required to extract case notes for audit purposes.

Knowledge and Skills

Desirable criteria
  • Knowledge of Trust policies – Health & Safety, Equality & Diversity, Data Protection, Safeguarding
  • Good grasp of Trust policies, processes and ability to access information.
  • Experience of clinical audit

Personal Attributes

Essential criteria
  • Polite and friendly manner but able to be assertive when necessary.
  • To be patient, flexible and have a reliable working attitude.

Other Requirements

Essential criteria
  • Ability to concentrate for prolonged periods when there are interruptions to work routine.
  • May be required to travel between the different Trust sites.
Desirable criteria
  • Attendance at all Trust mandatory study days
  • Car driver/ willingness to travel.
  • Flexible approach to work

You are required to apply for this role via apps.trac.jobs and this is where you will be able to track the progress of your application. This will ensure we deal with your application quickly and efficiently.

Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application throughout the process.

By applying for this post you are agreeing to Wirral University Teaching Hospital NHS Foundation Trust viewing and managing the information contained in the application.

Please note; that if you are offered a position, your personal details will automatically be transferred into the national NHS Electronic Staff Records system (ESR).

The Trust reserves the right to close any vacancies from further applications when we have received a minimum amount of applications from which to make a shortlist. To prevent this happening please complete and submit your application without delay.

Trust policy requires that the cost of submitting & processing a DBS application is met by the successful applicant/s. DBS costs are recovered via salary deduction following starting in post.

If the post you are applying for requires a DBS - Inline with Trust policy the cost of submitting and processing a DBS for successful applications would be met by the individual themselves. The amount would vary depending on the level required: Standard Disclosure £21.50+£6.50 or Enhanced Disclosure £49.50+£6.50 (please be aware the additional sum is an administration fee and may increase due to inflation).

This will be deducted from your salary, in manageable monthly instalments for up to 3 months following commencement of employment.

The Trust would encourage all post holders who require a DBS for their role to registered with the DBS Update Service. You can find out more information and guidance on how to do this at https://www.gov.uk/dbs-update-service.

The Department of Health and Social Care has released a new publication to support overseas candidates looking to work in health and care in the UK.

The new guidance provides information on the recruitment process that candidates should expect when applying for work in the UK. Please follow the below link:

New guidance for overseas applicants | NHS Employers

The Trust is committed to safeguarding and promoting the welfare of all unborn babies, children and adults and is signed up to both the Wirral Safeguarding Childrens Partnership and the Wirral Safeguarding Adults Partnership Board associated policies and procedures.

All Trust staff must be familiar with, and adhere to these procedures. It is the post holders responsibility to attended the Trusts mandatory training Protecting Vulnerable People training, and to follow the relevant Trusts polices and practice guidance.

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