Project Support Officer | The Christie NHS Foundation Trust
Greater Manchester Cancer Alliance is looking for an enthusiastic and committed Project Support Officers to work on an exciting agenda.
Greater Manchester Cancer Alliance wants more people than ever to reduce their risk of developing cancer. For those diagnosed, we want to improve survival outcomes and experiences through earlier diagnosis, better treatment and supporting people to live well with and beyond cancer.
Our Alliance brings together clinical and managerial leaders from health and social care organisations across the region, alongside patient representatives and other partners, includingVCSFE (voluntary, community, faith and social enterprise) organisations.We also collaborate with the thriving research bodies in Greater Manchester. By bringing together world-class researchers, clinicians and operational delivery, we have a unique opportunity to improve the lives of people affected by cancer.
We are looking to recruit a Project Support Officers to support the Early Diagnosis, Primary Care and Health Inequalities team.
This is an exciting time for applicants with significant experience in a similar administrative or project support officer role to join our team.
The posts are full-time although flexible working will be considered. The contract will be until 31stMarch 2026. Secondment requests will be considered.
The Project Support Officers will provide comprehensive administrative and project support for several projects, which will include accurate record keeping, progress updates, preparing and administrating meetings, communications including updating the website/social media and organising education/engagement events.
You must be proficient with MS Word, Outlook, Power Point and Excel and have excellent multitasking and prioritising skills. In addition, you must have good attention to detail and work with regard to the need for diplomacy and confidentiality.
We are looking for a motivated and passionate individual to join the team at the Greater Manchester Cancer Alliance, hosted by, and based at The Christie NHS Foundation Trust but working on behalf of all Greater Manchester stakeholders in this programme.
It is important that when required, the post holder is able to travel across Greater Manchester.
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services.We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
DUTIES AND RESPONSIBILITIES- Supporting the team to facilitate and maintain the project meetings in delivering work programmes which support the Greater Manchester Cancer Alliance strategy
- Supporting the production of programme documentation, including regular programme update reports for key internal and external stakeholders, summary action logs, minute taking, collating supporting information for reports
- Leading discrete pieces of work to support the wider programme, for example, supporting delivery of workforce education, event organization and data collation such as surveys
- Maintaining and monitoring key databases linked to the programmes, such as our Alliance-wide log of Equality Impact Assessments and completion of Accessibility training, and escalating as appropriate where risks are identified
- Applying project management principles to a number of delegated deliverables to ensure they are delivered on time and within budget
- Supporting the development of policies and standard operating procedures across the programmes of work
- Supporting the review of work programmes to ensure they are updated with milestones, timeframes and outcomes
- Supporting implementation of tests / pilots in accordance with established project plans
- Escalating risks as appropriate to the managers in the team
- Producing and maintaining documentation which must be precise, accurate and produced in a timely manner and distributed to all relevant parties
- Providing feedback to stakeholders, undertaking tasks to resolve issues where appropriate and follows up outstanding issues to ensure speedy resolution
- Ensuring standard administrative approaches are maintained
- Asking good questions, analysing data, problem solving and developing solutions in partnership with managers and stakeholders
- Support the team with communications and engagement
- Support the team with wider administrative tasks such as organising meetings, dissemination of information, collation of feedback
- Support the programme to write reports and papers if required to update the Greater Manchester Cancer Programme Assurance Group and Cancer Board on programme developments and to seek approval for recommended action
- Promote collaboration between partner organisations relevant to the our work programmes
- Influence and align others towards a common purpose to empower and inspire people to achieve programme success
- Identify opportunities for engagement and participation in the work programmes across Greater Manchester
- Represent the team at meetings to update on the progress of programmes of work or on its deliverables as appropriate
- Establish and develop effective working relationships with all stakeholders
- Support the managers to raise the profile of the work programme, using all platforms including social media platforms, for example, alongside the Communications and Engagement team where appropriate
- Keep up to date with research and literature from national and international sources relevant to clinical pathways and projects
- Review and update the Greater Manchester Cancer Alliance website with relevant documentation and information linked to the programme
- Represent Greater Manchester Cancer Alliance in a professional and positive manner
- Contribute to the team by developing and sharing knowledge, experience, skills and best practice
- Follow prescribed Greater Manchester Cancer Alliance policies and procedures in all relevant aspects of management
- Work in partnership with other members of the Greater Manchester Cancer Alliance team to support the overall vision and objectives of PCED and Health Inequalities programme
- Keep outcomes that matter to patients at the heart of the project and its objectives
- Ensure that projects are delivered within the available resources and agreed timescales, providing regular reports and raising significant problems/issues in a timely manner
- Plan effective use of finances to support the projects and budget holder
- Exert influence upon key stakeholders to ensure that the team’s goals and objectives remain a priority in their own work programmes
- Support the administration of the programme board and associated programmes of work
- Support the team with the preparation of agendas, papers and minutes for meetings (including board meetings) and relevant task and finish groups, follow up agreed actions with responsible group members, informing the team if there is a lack of progress
- Build relationships with the Greater Manchester Cancer Alliance Team and colleagues across the Greater Manchester
- Support the team to provide accurate reporting on progress within the programmes of work
- Support the team and PPIE manager to facilitate full service user participation in all programmes of work and demonstrate how service user input has been used to benefit the programme and its outcomes.
- Work with the team to plan short and long term deliverables, regularly monitoring and adjusting plans as required
- Support the team to determine overall project durations, when activities and events are planned including their dependencies taking into account requirements and availability of resources
- Develop and manage work plans with clear objectives and outcomes as identified by the team
- Support the team in the reporting of project status metrics to facilitate the identification of project priorities and reporting progress to relevant boards
- Assist in the tracking of progress against these outcome measures
- Plan key meetings and events in line with the objectives of the team and considering the needs of those attending
This advert closes on Wednesday 25 Sep 2024