Liverpool - Business Administration Apprentice (Apprenticeship)

apartmentGetMyFirstJob Ltd placeLiverpool calendar_month13/02/2025

Assist

with daily office tasks, including answering phone calls, responding to emails, and maintaining student records, ensuring smooth office operations.

as a welcoming first point of contact for parents, students, visitors and

staff, providing information and directing queries effectively.

Help with organising school materials, coordinating event preparations, and maintaining accurate inventories to

support classroom and administrative activities.

Reception and Administration

Ensure

all visitors are welcomed to the academy.

Deal

with internal and external telephone calls in an appropriate manner, filtering

calls as

necessary
and taking messages as required.

Ensure

safeguarding, security and Health and Safety procedures are followed for all
visitors.

Deal

with the distribution of deliveries, including post and parcels, to the
relevant area of the academy.

Sign

for and check delivery of goods to the academy, ensuring that delivery notes
are obtained.

Undertake

word processing, data input, photocopying and collating as directed.

Assist

with the checking of basic enquiries and updates relating to pupil data and

input

when
required onto internal databases.

Compose

letters where appropriate for signing by senior staff.

Create

spreadsheets as and when required.

Send

and receive emails and text messages to parents.

Assist

with any filing and photocopying of documents.

Ensure

the tidiness and general appearance of the office is maintained to a high standard

Undertake

word processing for whole academy as requested; including newsletters, admission forms, registers, letters, notices and signage, and provide a
clerical service with duties such as photocopying, laminating and sending out
of information under the direction of the School Business Manager and
Headteacher.

Maintain

the information boards within the academy premises, displaying information of
interest to parents such as newsletters, events etc.

Assist

with maintaining academy stationery supplies, completing order forms when
necessary.

Ensure

academy photocopiers are supplied with paper, ordering toners and cartridges

required.

Provide

an administration service for annual reviews maintaining spreadsheets, issuing out

letters

etc.

School Meals

responsible for collating and recording pupil information on pupil management

information

systems relating to dietary requirements, free school meals, dinner money

payments
etc.

Complete

the daily recording of school meals following procedures and policies using

the

school
registers.

Produce

relevant reports and registers for catering staff, lunchtime supervisory
assistants etc.

Monitor

pupil meals and amend where necessary after the lunchtime period.

Pupil Records

responsible for the maintenance of all pupil information records on the pupil

management

information system ensuring data is relevant and accurate such as: priority

contacts, home and mobile numbers, emergency contacts, family links and UPNs.

Maintain

and update data collection sheets and consent forms for pupils have been

received, recorded and filed appropriately.

responsible for collating and recording of pupil information for the

processes relating to

admissions
and transition.

responsible for issuing UPNs for new admissions, and requesting when

necessary pupil

information

from other schools. Ensure all pupil documentation are received from previous

schools.

responsible for updating pupil attendance on the academy’s MIS weekly class
registers,
input
data from registers to check and record attendance, update pupil absences

with

reasons, track lateness and input minutes late on the MIS and provide reports on pupil

attendance
for staff as required.

Produce

a variety of reports when requested for pupil data analysis.

Assisting

with the preparation and inputting of information relating to completing the

Pupil

Census

and producing reports if necessary.

Finance

Liaise

with parents to ensure dinner balances are paid on time. Run reports from the
payments system to track dinner balances.

Support

with any charity collections from parents and staff, e.g. children in need, comic relief.

Support

the creation of purchase orders and assist with processing invoices for
payment in a timely and accurate manner.

Maintain

accurate financial records by inputting data into finance systems and
ensuring completeness and accuracy.

as a point of contact for internal and external finance-related queries, providing efficient support and escalating issues when necessary.

Ensure

adherence to financial regulations and assist with audit preparation as

required.

General Responsibilities

Follow all Trust policies and procedures

relating to legislative and statutory requirements, including on Health and

Safety and Safeguarding, including those required by Company education and
charity law, Data Protection, and funding agreements.

participate in performance and development review process, taking personal

responsibility for identification of learning, development and training
opportunities in discussion with the line manager.

To be

aware of and support difference and ensure equal opportunities for all.

attend meetings within the trust and external events as required.

To maintain constructive

relationships and communicate with other agencies/professionals/parents and
pupils.

recognise own strengths and areas of expertise and use
these to support others.

maintain confidentiality always in respect of school-related

matters and to prevent disclosure of confidential and sensitive
information.

Promote

a safe and healthy environment for pupils, staff
and visitors.

Other

duties commensurate with the grade of the post as directed by the Trust

CFOO.

Training

Your full role and responsibilities will be set out by your employer Notre Dame will provide you with all the on-the-job training you need to up-skill in your role, and your 20% off-the-job learning will be incorporated as part of your working day.

You will be working towards the Level 3 Business administration apprenticeship standard, which includes:

Knowledge, Skills and Behaviours

Business Administrator Level 3 apprenticeship standard

Functional skills in Maths and English if requiredThis will be delivered through Notre Dame dedicated training provider, Realise.

Qualifications required

Level 2 Functional English and Maths will form part of the qualification if the successful candidate does not already have GCSE English and Maths, grade A*-C. No experience is required. The role would suit a confident and outgoing individual.

Skills required

The successful candidate will demonstrate:

Active listening and communication skills
Confident in the use of IT and a variety of programmes and software
Ability to work as part of a team
Proactive approach to problem-solving
Ability to multitask

Prospects

The successful candidate will develop a range of administration skills, experience and knowledge within the Education sector.

Qualification / Standard : ST0070 Business administrator

Duration 18 Months

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