[ref. m94201617] Administration Assistant Level 2 - Whitefield
Responsible to: Headteacher/Office Manager
Location: St. Michael’s Roman Catholic Primary School
Salary: Grade 3, scale point SCP5-6 (FTE £24,790 - £25,183 Actual Salary £21,511 - £21,852)
Term of Contract: Fixed Term to Cover Maternity Leave
Working pattern: TTO + 5 days
Hours per week: 37
Start date: 10th February 2025 to 2nd January 2026
Closing date: 1st December 2024
St. Michael’s are currently seeking an Administration Assistant. This is an exciting opportunity to join the Trust at the beginning of a journey of transition, development, and growth within the multi-academy trust
The successful candidate will:
- Be a confident communicator (written and oral)
- Possess strong analytical and problem-solving skills.
- Have well-developed ICT skills.
- Work well under pressure, working accurately with attention to detail, and meeting deadlines.
- Be flexible.
Our Mission
Our Trust Mission is simple, it is to make Christ known, making lives better for our communities, our children and young people.
We are seeking an individual who:
- Under the direction of senior staff, provide administration, organisational and financial support to the school.
- To undertake general financial administration, processing orders, invoices.
- To maintain school stock and supplies.
- To make arrangements for school trips.
- To respond to general day-to-day queries from suppliers.
- Reconciliation of charity money.
- To appreciate and support the role of other professionals.
- To support whole school duties as required.
- To undertake general administration duties e.g. photocopying, filing, faxing, emailing, and completing routine forms.
- To word process school documentation, including the production of letters, reports and schedules.
- To accurately input information to databases/ spreadsheets and maintain manual and computerised records and management information systems.
- To sort and distribute internal and external mail.
- To collate registers and complete returns as required by the DfE and LA.
- To undertake basic bookkeeping, collect monies and accurately record and balance funds. Examples may include the school fund, petty cash, school trips/events, photographs, postage, school meals, milk, telephone calls etc.
- To act as a first point of contact, undertaking reception duties and answering telephone and face-to-face enquiries.
- To welcome visitors to the school, ensuring that health and safety and safeguarding procedures are followed, including signing visitors in/out, issuing badges and escorting visitors as required.
- To respond to general day-to-day queries from staff, pupils, parents and external visitors.
- To make arrangements for external visitors, for example the school nurse, photographer and parents, in liaison with the Headteacher/Senior Staff.
- To undertake pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff, in accordance with school procedure.
- To assist with other aspects of general administration within school.
- To make a positive contribution to the school, supporting and promoting its ethos, aims and inputting to the development/improvement plan.
We can offer:
- A supportive and dedicated Local Governing Body and Staff
- Highly effective safeguarding procedures.
- A working environment where all feel valued and respected.
- Supportive colleagues and governors with a clear vision and high aspirations for the school.
- A highly dedicated and inspirational team.
- A commitment to relevant, personalised Continuous Professional Development.
- A happy, calm and welcoming working environment.
- Opportunities to work within the wider STOCCAT team
- Generous 22.7% Local Government Pension scheme employer contribution
- Recognition of continuous Local Government service (where applicable)
The Trust is committed to welcoming individuals regardless of age, disability, ethnicity, faith, gender identity, sexual orientation or marital status or whether you are pregnant or on parental leave or from a socio-economic background. We welcome applicants from all communities and from people that identify with those characteristics.
Commitment to Safeguarding:
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The post you are applying for is covered by the Rehabilitation of Offenders Act 1074 (Exceptions) Order 1975 (as amended in 2013).All appointments will be subject to an enhanced DBS check including Children’s barred list check and satisfactory references, including your suitability to work with children. Information provided by you or the Disclosure and Barring Service will be dealt with in a confidential manner in accordance with the DBS's Code of Practice.
You may view the Code of Practice on the DBS website at www.gov.uk/dbs or alternatively a copy is available on request. Applications will only be considered from individual applicants on our standard application form, and not via CV alone or agencies.
An online search will be performed on all shortlisted applicants in accordance with the Trust’s safeguarding procedures and Keeping Children Safe in Education statutory guidance. All shortlisted applicants will be required to complete a form for self-disclosure of cautions and convictions.
Shortlisting date: 2nd December 2024Interview date: TBC
*Please note we only accept applications submitted via our website*
https://ce1057li.webitrent.com/ce1057li_webrecruitment/wrd/run/ETREC179GF.open?WVID=38983700Dm&VACANCY_ID=1097220G5q
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