Executive Assistant to the MD/Owner

About Our Client

They are now looking for a successful Executive Assistant to the MD/Owner to join their successful business.

Job Description

The successful Executive Assistant to the MD/Owner must close to commute to Maidenhead, prepared to work in a fast-paced environment and possess the ability to be flexible in many different situations. While a lot of the responsibilities of this Executive Assistant are specific to the office, general duties expected of most candidates include:

Key Responsibilities:

• Diary & Calendar Management: Provide extensive diary management and admin support, ensuring efficient use of time for the Country GM and Leadership Team.
• Corporate Communication: Draft and distribute internal newsletters, manage the internal communication channels, and coordinate corporate LinkedIn activities.
• Meeting Coordination: Organise meetings, prepare agendas, take minutes, follow up on actions, and coordinate team events.
• Document & Presentation Preparation: Create, edit, and format documents, reports, and presentations for the Leadership Team.
• Travel Management: Arrange regional and international travel and accommodation, creating detailed itineraries for the SLT.
• Sustainability: Advocate for the company's Green Mission, participate in sustainability projects, and report as needed.
• Office Operations: Oversee general office operations, including supplies, vendors, and office equipment.
• Relationship Building: Foster strong internal and external relationships to benefit the business and teams you support.
• Expense & Budget Management: Handle expense management and PO budgets, ensuring accuracy.
• Social Initiatives: Plan and execute social initiatives with the support of the HR function.
• General Administration: Provide general office support including IT requests, catering, stationery, and filing.

The Successful Applicant

Your adaptability and ability to embrace change in a dynamic environment will be key to your success.

Key Skills & Experience:

• Strong organisational and time-management skills
• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Attention to detail and ability to work to deadlines
• Discretion in handling sensitive information
• Excellent communication skills
• Proactive problem-solving abilities
• Flexibility and a hands-on approach to work
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software and systems

What's on Offer

• Company pension
• Employee discount
• Competitive salary
• On-site parking