School Receptionist/Admin

apartmentTeaching Personnel placePenzance calendar_month01/10/2024

To act as the first point of contact for the school in person and by telephone, welcoming visitors in a professional and hospitable manner. Providing key administrative support to meet the needs of the school.

To allow access and greet visitors in line with the school procedure, including monitoring use of electronic signing in system for staff and visitors. Ensuring safeguarding is prioritised.
To assist in the organisation and arrangements for meetings, including circulating agendas and minutes, organising venues/refreshments as required
To provide general HR administrative support with personnel files, recruitment paperwork, and recording and booking of training courses if applicable
To support whole school events such as parents evening and public events
To provide administrative support for pupil trips and visits as required
To receive and prioritise incoming telephone calls/emails and deal with them appropriately including recording and distributing messages as required and booking appointments
To manage the receipt, recording and overseeing of school payments, including cash received, following the trust cash handling process. Paying in accurately and sending the relevant documentation to the trust finance team in a timely manner
To provide administrative support such as typing, photocopying, shredding, filing and archiving
To sort and distribute incoming post and prepare outgoing mail, record incoming goods and provide assistance with stock control and lost property
To ensure appropriate standards of tidiness and order in the school reception area so as to project a professional and welcoming environment for parents, pupils and visitors to the school
To link with external agencies/providers as required, ensuring professionalism is maintained
To oversee the stock taking and replenishment of consumables
To maintain a key role in the school’s fire evacuation and emergency communication procedures
To support other administrative functions in the school during busy periods
To input new and updated information on the school’s computerised systems for pupil records as appropriate, ensuring all records are maintained and up to date
To maintain accurate school attendance records, processing data, transferring attendance registers onto SIMS and assisting in the production of termly attendance data reports specific to Headteacher requirements
To provide administrative support relating to school census returns as required
To produce data, reports and other information as required

General – applicable to all Trust roles

To ensure that pupils needs are prioritised and to have a clear sight of how this role impacts on the academy’s and the Trust’s pupils at all times
To act as a Trust team member and provide support and cover for other staff where needs arise inclusive of occasional work at other sites within a reasonable travel distance
To adhere to Trust values and behaviours
To be aware of and adhere to all Trust policies and procedures
To be responsible for your own continuing self-development and attend meetings as appropriate
To undertake other duties appropriate to the post as required

All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.

Teaching Personnel is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance ‘Keeping Children Safe in Education’ this may also include an online search as part of our due diligence on shortlisted applicants.

We offer all our registered candidates FREE child protection and prevent duty training. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check. Full assistance provided.

For details of our privacy policy, please visit the Teaching Personnel website.

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