Employee Benefits Administration Assistant - NHS
Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
Sheffield Teaching Hospitals NHS Trust has an exciting opportunity for a Employee Benefits Administration Assistant to join its busy Pay & Employee Services Department.
Delivering a service to over 40,000 employees across the NHS, you will work as part of a busy team and will be able to demonstrate strong organisational skills to ensure effective service delivery.
You will assist with the administration of the Trust’s Lease vehicle scheme, providing quotes to users, assisting with the completion of lease car contracts, providing end user support to employees from the delivery of new vehicles and dealing with any ongoing support employees require during the term of their lease agreement.
You will also provide administration support in respect of the Salary Sacrifice schemes for the Trust and other Client’s, checking and verifying new order applications, ensuring deductions are processed through pay appropriately and any Taxable Benefits associated with the schemes are processed where appropriate.You will be aware of National Living Wage (NLW) regulations and have some knowledge of Taxable Benefits to ensure that any new orders and ongoing arrangements are compliant and in line with legislation.
Previous experience of working within an Administrative role and the ability to demonstrate strong organisational skills, customer service experience and proficient in the use of electronic solutions would be advantageous.
Main duties of the job
You will act as first line support for those contacting the department, liaising with employees, Managers, Clients and external companies on a daily basis, ensuring an excellent customer service is being provided at all times.
You will assist with the operation of fleet arrangements for a number of NHS Trusts and CCG’s in line with agreed policies and procedures.
You will assist with the financial administration of the fleet including processing invoice payments, debtor accounts, producing financial analysis and effecting journal transfers and dealing with insurance related matters. You will assist with the completion of lease contracts, deliveries and appraising vehicles on de-hire.
You will carry out all procedures relating to the payment of Tax, National Insurance and NHS Pension Scheme contributions on behalf of all clients.
You will assist with the administration of all Salary Sacrifice Employee Benefits schemes for all clients.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The Pay and Employee Services department provides a full range of Payroll and Pensions related services to both the Trust and to a number of other NHS Organisations, along with managing the Trusts’ workforce systems including eRostering and ESR.
All teams work closely together to provide an excellent customer service to the Trust and to other Client's for whom services are provided to.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria- 5 GCSEs at grade C/4 or above including Maths and English or equivalent
- Requirement to undertake internal HR & payroll and expenses system training to required standard
- European Computer Driving Licence (or equivalent Microsoft Office qualifications)
- CIPP or relevant qualifications
Experience
Essential criteria- Experience of working with Employee Benefit Schemes – including Salary Sacrifice/Lease Cara
- Prior experience of working within a team environment
- Customer service experience
- Experience of interrogating data through Microsoft office applications
- Experience of working with the national NHS Payroll system ESR (Electronic Staff Record)
- Experience of working with the ESR Connect software
- Knowledge of NHS National Terms and Conditions of service
- Knowledge of HMRC and statutory related regulations in particular Taxable Benefits
Skills
Essential criteria- Good interpersonal and communication skills.
- Ability to meet deadlines through organisational and planning skills.
- Ability to work under own initiative.
- Attention to detail/meticulous
- Ability to question and learn quickly
- Positive and confident Team Player
- Flexible and adaptable - able to manage competing and changing workloads.
- Ability to work under pressure to strict deadlines by planning and prioritising own workload
- Conscientious
- High degree of numeracy
- Self motivation and ability to work under own initiative.
- Methodical approach to work.
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.