Medical Secretary/PA | Greater Manchester Mental Health NHS Foundation Trust

To provide a full and comprehensive medical secretarial and personal assistant role for the Community Mental Health Medical and Psychology teams within Bolton Division, to manage and coordinate a team of medical administrators and administrators, ensuring the most efficient and effective use of resources.

The post holder will have line management and supervisory responsibility for the medical administrators / administrators and support staff.

You will be responsible for the coordination of the validation of all reports coming into the service in regard to data quality and data completeness. You will be responsible for the assurance of meeting all local and national targets.

You will be a well organised and experienced with knowledge of medical terminology. You will ensure all consultants and clinicians within your area of responsibility are organised and equipped to fulfil their responsibilities. Appropriate electronic systems will be maintained, along with coordinating their clinical activities.

Undertake audio and clerical duties for your consultants, including minute taking as required, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.

Provide first point of contact for written and telephone enquiries on behalf of your consultant, using judgement to establish validity and priority of the contact.

Administrative support on behalf of the medical staffing team

Personal Assistant support for the Psychology Lead.

Administrative support to the team(s) within your area.

To robustly line manage and appraise your administration and support staff.

To adhere to policies and procedures in line with managing of staff members.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

See attached detailed job description and person specification:

• Pay Enhancements:

Band

Saturday (midnight to midnight) and any week day after 8pm and before 6am

All time on Sundays and Public Holidays (midnight to midnight)

1

Time plus 47%

Time plus 94%

2

Time plus 41%

Time plus 83%

3

Time plus 35%

Time plus 69%

4 – 9

Time plus 30%

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts
• fuelGenie Fuel Cards (for applicable roles)

This advert closes on Wednesday 19 Mar 2025