[ref. m34338420] Admin Assistant
Why join us?:
DWF are hiring for an Admin Assistant to join our ever-expanding team. Your role will be based in our Belfast office with the requirement to be onsite 5 days a week.
As an Admin assistant you will be supporting the operational and administrative functioning of a Central Services Team whilst learning and developing the key skills and experience required for the Personal Assistant role.
Responsibilities:
Relationships:
- Responsible to: Senior Administrative Assistant
- Liaison with: Designated Directors / Managers, Legal Adviser(s), all employees, external clients and service providers.
Main Duties:
- Room bookings: Ensuring that all rooms are booked for meetings with the relevant client support team with the appropriate facilities provided via direction from the team.
- Document production: Producing documents via direction from the team, ensuring that the correct software is dependent on the intended use and documents are produced to a high standard.
- Arranging meetings both internally and externally via direction from the team.
- Photocopying and scanning documents as and when required.
- Taking Telephone messages
- Inbox management via direction of the owner.
- Keeping all stationery items up to date.
- File management: Archiving, housekeeping of files using various systems.
- Photocopying and scanning documents.
- Dealing with incoming/ outgoing post.
- Supporting the organisation of team projects as and when required.
- Assisting PAs and Executive Assistants as and when required.
- Following the Firm's policies and procedures at all times.
- Ensuring confidentiality is always maintained.
What will help you succeed in this role? :
Essential- At least one years’ administrative training and experience within a similar environment.
- Basic IT and keyboard skills with knowledge of Word, Excel, PowerPoint.
- Attention to detail – ensuring all work and documents are produced to a high standard.
- Knowledge of relevant document management systems.
- Good administration / organisational skills.
- Ability to work to set deadlines and service levels.
- A good team spirit with proven team working skills.
- Excellent communication skills.
What we offer?:
We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.
We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed.If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.
About us:
DWF is a leading global provider of integrated legal and business services. Our approach delivers efficiency, price certainty and transparency for our clients across the world without compromising on quality or service. Our purpose is to deliver positive outcomes with our colleagues, clients and communities and we foster a culture that places our colleagues at the centre of all that we do.
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