SWLCA15 Executive Assistant
Please refer to the job description for full details Duties and Responsibilities To prioritise and manage the workload of the Executive Directors, often working within tight timescales, prioritising tasks in line with organisational objectives, anticipating potential problems, and drawing the Executive Directors attention to the need to take timely action, where necessary.Provide personal assistance to the Executive Directors with regards to core elements of the business, attending some key meetings to provide support.Provide secretarial support at meetings as required.
Prepare and ensure agendas, previous minutes and supporting materials are forwarded to respective parties in line with relevant time objectives.Take formal minutes where required.Make appropriate decisions in the absence of the Executive Directors, consulting with other senior staff as appropriate.Take personal responsibility, in the absence of the Executive Directors, for handling difficult issues and telephone calls, seeking advice as appropriate.Allocate and effectively manage work passed to other members of staff, ensuring deadlines are met, reassessing priorities, and refocusing the Executive Directors attention at times of sustained pressure.To cover the Executive Office between the hours of 8am and 6pm, Monday to Friday, and any evening ICS meetings, on a rota system.