People & Operations Coordinator
Join AutogenAI – Revolutionising Bid and Proposal Writing with generative AI
AutogenAI is a leader in Generative AI SaaS, transforming how organisations create and optimize winning tenders and proposals through cutting-edge natural language processing technology. We are one of the fastest-growing companies in the industry, expanding rapidly to meet the increasing demand for AI-driven solutions across sectors.
Our innovation stems from a belief that language technology will revolutionise business communication over the next decade. We empower our clients to grow faster and more efficiently by delivering bespoke AI models tailored to their needs, saving time, improving content quality, and boosting win rates in highly competitive markets.
We drive AutogenAI’s growth by fostering a culture where innovation and ambition thrive, building a company where everyone can have a career-defining experience. As we scale, we invite passionate professionals to join our journey of innovation, helping shape the future of AI-powered business solutions.
Job summary:
As the People & Operations Coordinator at AutogenAI, you will manage key HR, office operations, and Revenue Operations admin tasks to ensure smooth onboarding, employee relations, office management, and customer documentation processes. You’ll work closely with the HR, IT, Finance, and Revenue teams to maintain a positive workplace and efficient operations.This role offers hybrid working options and exposure to various operational areas, fostering career growth in a dynamic environment.
What you'll be responsible for:
- Onboarding & Offboarding: Manage end-to-end processes for new starters and leavers, including coordination with IT, preparing contracts, arranging BPSS checks, and handling visa matters.
- Office Management: Oversee office supplies, budget management, vendor coordination, and ensure a safe and efficient workspace.
- Employee Relations: Provide day-to-day employee support and assist with handling grievances and complaints.
- Payroll Coordination: Gather and organise payroll data, address payroll issues, and liaise with the Finance team for timely payments.
- Sales Ops Admin: Serve as the central point of contact for customer documentation related to Customer Due Diligence, certification processes, and customer onboarding.
- Event Coordination & Admin Support: Plan internal events, support educational initiatives, and assist leadership teams with operational and administrative tasks.
What you'll bring to the team:
- Attention to Detail: Precision in handling multiple tasks such as onboarding, payroll, and office management.
- Strong Organisational Skills: Ability to efficiently manage various responsibilities across HR and office operations.
- Communication Skills: Clear and effective communication with employees, vendors, and key departments.
- Adaptability: Flexibility to tackle new challenges and processes in a fast-paced environment.
- Experience: 1-2 years in administrative, HR, or operations roles, with a focus on onboarding, office management, or payroll.
- Industry Knowledge: Familiarity with HR best practices and office management processes.
- Technical Skills: Proficiency with tools like DocuSign, HR systems, and basic payroll software.
- Education: No formal degree required, but experience in HR, People Ops, or Admin is beneficial.
Preferred qualifications:
- Experience with visa processes and BPSS checks.
- Event coordination experience, particularly in an office setting.
- Competitive Salary: £40,000 - £45,00 gross per annum, depending on specific experience and qualifications relevant to the role.
- Stock Options: Meaningful equity in the company.
- Retirement Plan: Pension scheme to help secure your future.
- Paid Time Off: Unlimited annual leave (Yes, you read right!)
- Flexible Work Options: Hybrid-working with two office days per week in our beautiful central London office, plus flexible working arrangements.
- Additional Perks: Top-of-the-range laptop (Mac or Windows), regular company events to connect with teammates, and opportunities for continued professional development.
Work environment:
- Customer-Centric Innovation: We thrive on understanding and acting on our customers’ needs, believing that their success drives our success.
- Ownership & Impact: Everyone takes initiative, owns challenges, and moves quickly to deliver results, often breaking the rules to do what’s right.
- Continuous Learning & Bold Experimentation: We embrace change, celebrate learning from failures, and always push the boundaries to raise the bar.
- Transparency & Trust: We value open, honest communication, with feedback and collaboration at the core of everything we do.
- Inclusive & Respectful: Different perspectives drive us forward, and we act with integrity, always doing what we say we’ll do.
Application instructions:
Excited to join us? Send your resume and a cover letter sharing how you can contribute to our mission!
Equal Opportunity Employer Statement:
AutogenAI is an equal opportunity employer dedicated to fostering a diverse and inclusive workplace. We do not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local laws.
We encourage applications from individuals of all backgrounds, including those with disabilities and veterans. Our hiring decisions are based on qualifications, merit, and business needs.
At AutogenAI we value the unique perspectives each employee brings and strive to provide an equitable environment. If you require reasonable accommodations during the application or interview process, please let us know, and we will gladly assist you.