Administrator & PA to Deputy Director of People Services | East of England Ambulance Service Trust - Ely

EEAST is seeking an experienced administrator to provide support to the Director of People Services.

The post holder will be responsible for providing efficient and effective administrative support to the Business Excellence Office. This role plays a crucial part in ensuring the smooth running of the office and supporting the delivery of critical regulatory work and high-quality services.

The post holder is required to support the Deputy Director of People Services ensuring that all administrative work is completed, as required, with accuracy and within set timeframes.

The post holder should have experience of working in an HR Department and have wider understanding of the HR functions.

• The coordination of meeting requests and diary management.
• Preparation of agendas.
• Maintaining records for regulatory work as evidence.
• Minutes, as appropriate, and any necessary follow up actions.

This role offers agile working allowing post holders to work from home with occasional travel across the Trust region and an office base available at Melbourn (Trust Headquarters in Cambridgeshire).

The main duties will be to coordinate and maintain accurate and up-to-date filing systems, both electronic and paper based, ensuring confidentiality and data protection.

In addition, there will be a requirement to process invoices, recording Team leave, and arranging mandatory training for the People Services Directorate Team.

The post holder will be expected to use their initiative and be able to work unsupervised, undertaking projects as and when necessary.

The post holder will also be required to communicate effectively and efficiently with all levels of management and staff, displaying a high level of tact and diplomacy at all times, and processing sensitive information confidentially.

The post holder will be responsible for Recruitment Administration of the service, including coordinating vacancies, creating and uploading job vacancies on TRAC, assisting with recruitment activities, coordinating paperwork, offer letters, and onboarding arrangements for the successful appointment.

You'll have the opportunity to work in one of the most diverse regions in the country, with the vibrant capital city just a stone's throw away and the invigorating North Sea coast to the east.

The East of England offers a unique blend of innovation and opportunity, surrounded by picturesque countryside, historic towns, and quick access to both the bustling capital and serene coastlines.

At EEAST we bring together all our skills to provide 24 hour, 365 days a year urgent care to those in need of emergency and non-emergency medical treatment and transport in Bedfordshire, Hertfordshire, Essex, Norfolk, Suffolk and Cambridgeshire.

We are always looking to innovate our approaches and work together to offer the best possible patient care across our counties.

We aim to represent and value the diversity of our local communities through our workforce and service provision. We therefore positively encourage applications from under-represented groups, such as Black, Asian, or other ethnic groups, individuals with a Disability, or LGBTQ+ individuals who meet the specific criteria.

We at EEAST want to support our employees achieve a balance between work and other priorities, such as caring responsibilities, family commitments, further learning, and other interests. We therefore welcome flexible working requests.

For a thorough and comprehensive understanding of the role, including all its specific requirements and responsibilities, please consult the attached Job Description and Person Specification. This document provides an in-depth overview that will give you a clear and detailed picture of what the position entails.

Please note, should you be successful in your application, you will be required to undergo pre-employment checks, prior to receiving an unconditional offer, if full employment checks cannot be achieved (this will include existing and unserved disciplinary sanctions), then your offer may be withdrawn.

Step 1 - Read the advert and the Job Description and Person Specification (attached)

Step 3 - Complete the online application and upload your statement. Please note, CVs are not accepted.

This advert closes on Monday 25 Nov 2024