Medical Secretary Histopathology
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Job overview
An exciting opportunity has arisen within the Histopathology department at Sheffield Children's NHS Foundation Trust to appoint a suitably qualified medical secretary to our dedicated team.
The successful candidate will be self-motivated, enthusiastic and contribute to the continual development and expansion of our progressive pathology service.
The post holder will work in a small team of three secretaries to provide a range of administrative and secretarial support to the Histology department.
The successful candidate will be based in the Histology office, will have effective secretarial and computer skills, together with excellent communication and interpersonal skills. Additionally they should be able to work on their own initiative in prioritising work and meeting deadlines.
Main duties of the job
The post holder will be required to provide a comprehensive secretarial service for a clinical team in the department in accordance with Trust policies and procedures.
The Medical Secretary provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. They will provide a comprehensive, efficient and responsive administration service to the medical staff and their teams.
Working for our organisation
The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children’s NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
The Pathology Partnership will provide the best possible service for patients and clinicians; improving health outcomes, delivering quality and efficiency benefits and ensuring a sustainable workforce for the longer term.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria- GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
- NVQ level 3 in Business administration or equivalent qualification or experience
- ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
Experience
Essential criteria- Relevant experience of secretarial/ clerical/administration duties.
- Experience of meeting objectives and deadline in a fast-paced environment
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of working in a confidential environment.
- Experience with NHS/Healthcare software systems
- Audio typing experience
- Experience working as a Medical Secretary/admin role in healthcare setting.
Skills
Essential criteria- Working knowledge of Microsoft Office package (word, excel, access etc)
- Effective Communication skills, written and oral
- Strong time management, adaptability to change, and efficient handling of workload priorities.
- Knowledge of office related health and safety standards
- Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills.
- Ability to build relationships, work under pressure, and contribute to a high-quality service.
- Commitment to role.
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
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