Medical Secretary

Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

An exciting opportunity has arisen to join the dynamic and forward thinking Weston Park Cancer Centre as a Medical Secretary for Specialised Cancer Services.

We are seeking a dynamic and motivated individual who has strong communication and organisational skills to work within our Medical Secretariat to provide a secretarial service for our Consultants and their Teams.

Our services are delivered via a network of hospitals across South Yorkshire, Bassetlaw and North Derbyshire, including Weston Park Cancer Centre in Sheffield.

Main duties of the job

To provide a comprehensive and efficient secretarial service to the Consultants and the medical teams, to facilitate a comprehensive quality of service for patients with cancer, across the North Trent Cancer Network, who are referred to Weston Park Hospital.

To undertake the medical secretarial role in order to provide:

• A comprehensive secretarial service to the Consultants and the medical teams.
• Provide information to whole range of professions involved in cancer care.
• To be a link and point of contact for both patients and their representatives.
• Quality and up to date patient case notes which are available.
• To provide general cover within the medical secretariat as required

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

• Educated to GCSE level or equivalent Including English and Mathematics at grades C/4 or above or equivalent experience
• NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience
• Knowledge or qualification in medical terminology.

• Educated to A Level standard or equivalent

Experience

• Relevant experience in an administrative/clerical role within the NHS
• Experience of dealing with patients or members of the public over the telephone Audio typing experience
• Audio typing experience

• Experience of working with patient pathways and the 18 week referral to treatment target
• Previous experience of managing a waiting list
• Previous experience of STH Trust data systems

Further Training

• Clear understanding of patient confidentiality

• Awareness of medical records issues e.g. Data Protection.

Special Skills/Aptitudes

• Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
• Excellent communication and organisational skills
• Assertive and able to work productively with members of staff at all levels
• Accuracy of spelling and grammar

• Methodical approach to work
• Accurate when dealing with data

Other Factors

• Ability to work efficiently on own initiative and as part of a team.
• Ability to work calmly under pressure.
• Evidence of working to tight deadlines.
• Resilient
• Flexible approach to working.
• Being proactive in day-to-day tasks.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.