[ref. x53770622] Payroll Manager

About Charlotte Tilbury Beauty

Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

As Payroll Manager, you will be a key figure in delivering an efficient and compliant payroll service.

You will closely partner with the rest of the people function to create a seamless people experience by streamlining our processes and enhancing our employee offer. To be successful in this role, you will need to be curious, credible, good at building trust within the team and brave at times to challenge the norm, whilst implementing scalable solutions which can flex and grow with Charlotte Tilbury.

As Payroll Manager you will

Role Accountabilities:

Payroll:

• Lead and manage both our internal and external outsourced payroll provider to ensure an accurate and quality payroll is delivered to all our employees across the globe.
• Ensure that our external outsourced payroll provider is meeting compliance standards and service level agreements are measured and monitored.
• Supporting in reviewing each country payroll processes and delivery with the external payroll provider and undertake changes, where required.
• Ensure monthly payroll is processed accurately and on time in accordance with agreements in place with external payroll provider.
• Ensure all statutory deductions are made on time and all third-party payments.
• Responsible for developing and implementing internal compliance and regulatory controls relating to payroll processes.
• Provide accurate payroll reports to the Finance team, issued by external payroll provider.
• Ensure all end of year reporting is completed.

• Support the Global Head of Payroll on the implementation of any new systems and processes.
• Be involved or take the lead in a specific project as and when required e.g. gender pay report, NMW.
• Utilising your subject matter expertise, work collaboratively with stakeholders to ensure that any payroll or compliance projects are delivered effectively, ensuring that any risks or issues are considered and managed.

• To proactively liaise with external consultants as required, with a view to identifying opportunities to improve the payroll function.
• To maintain a good understanding of all current employment legislation and initiatives (attending external training events, legal updates and networking opportunities), proactively developing knowledge of payroll best practice and ensuring all company processes, procedures and practices are adapted accordingly.
• To proactively review and make recommendations for the improvement of reporting processes and procedures, supporting in the development and implementation of such processes with a focus on improving efficiency and accuracy at all times.
• To identify best practice and conduct periodic reviews of existing processes, ensuring efficiencies are identified and implemented wherever possible in response to changing business needs
• To demonstrate high levels of organisation and prioritisation skills, working to ensure all deadlines are met and the business is equipped with the tools to aid effective decision making
• To provide comprehensive and commercial advice on complex payroll queries maternity, SSP etc, ensuring best practice and legislative requirements are met while minimizing potential risk (financial loss, etc) to the business

• To produce detailed payroll reports absence, sickness, turnover, budget spend, etc for stores and key departments, ensuring accuracy and relevance of information presented at all times
• To hold regular meetings with the Finance team to review all payroll data, ensuring all activity is proactively monitored and any variances are investigated and explained as appropriate
• To use strong commercial awareness and in- depth business knowledge to contextualize payroll reports, ensuring any potential issues or anomalies are promptly highlighted to the relevant stakeholders and senior colleagues
• To support key internal stakeholders in the analysis of departmental payroll reports, offering subject matter expertise and dealing with ad hoc queries as appropriate
• To constructively challenge anomalous or excessive costs wherever highlighted, seeking to support business needs while minimizing expenditure in every instance

• Drive a continuous improvement culture across the team looking at processes, systems and ways of working, incorporating external best practice.
• Ensure we operate as efficiently as possible, and pro-actively identify and manage any risks or changes from the wider business or external environment which may impact the smooth running of the team.

Who you will work with

Head of Payroll, the wider team and various stakeholders across the business.

Key Selection Criteria:

• Managerial experience coordinating and processing payroll across UK & Europe
• Experience with HRIS software and payroll products
• Experience and knowledge of pension regulations, particularly with regards to auto-enrolment
• Advance knowledge of MS Office systems, in particular Excel and PowerPoint
• Excellent analytical skills
• Ability to multi-task, particularly under pressure
• Accuracy and thoroughness and attention to detail
• Intermediate numerical, analytical, and data manipulation skills
• Excellent communication both verbally and written, with the ability to adapt to different audiences
• Ability to share findings in a simple and coherent manner
• Ability to apply logical and well thought out solutions to complex situations
• Ability to identify efficiency improvements to work streams and processes
• Ability to understand and manage processes and associated risks relevant to work stream
• Understanding of retail environment and approach issues with a solution-focused and commercially driven mindset
• Ability to motivate and lead a team